Project Documentation & Admin Coordinator

HanmiGlobal America; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

HanmiGlobal America is seeking a detail-oriented professional to support document control, general affairs, project administration, and executive tasks. You will partner with the Project Director and team to keep documents, invoices, meetings, and day-to-day office activities properly coordinated and maintained.

The ideal candidate communicates effectively with internal and external stakeholders, manages multiple priorities, maintains accurate records, and handles confidential information with

Qualifications

• Experience in document control and project administration.
• Preferably in construction, engineering, or manufacturing.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills.
• English proficiency; Korean is a plus.

Responsibilities

• Receive, log, organize, track, and distribute documents.
• Maintain filing systems and ensure accessibility.
• Track submissions, approvals, and follow-up items.
• Process invoices and payment documentation.
• Provide calendar management, travel arrangements, and meeting coordination.
• Coordinate meetings with agendas, minutes, and action items.
• Maintain confidentiality of sensitive information.
• Coordinate with project team, contractors, vendors, and stakeholders.
• Perform other administrative duties as assigned.

Skills

MS Office

Document control

Project administration

Executive support

Communication

Time management

Discretion

Tools

Enterprise systems

Job description

HanmiGlobal America is seeking a detail-oriented professional to support document control, general affairs, project administration, and executive tasks. You will partner with the Project Director and team to keep documents, invoices, meetings, and day-to-day office activities properly coordinated and maintained.

The ideal candidate communicates effectively with internal and external stakeholders, manages multiple priorities, maintains accurate records, and handles confidential information with