Administrative Coordinator

Insight Global; El Paso (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Insight Global is seeking an administrative and operations support professional to assist project leadership by managing documentation, monitoring progress, and supporting billing activities. The role involves close collaboration with the Project Manager and internal teams to keep projects organized and on schedule.

The position emphasizes communication with the direct supervisor to ensure accuracy, efficiency, and alignment with company procedures, including safety training and record

Qualifications

• Ability to plan and organize project schedules
• Strong communication with internal teams and stakeholders
• Attention to detail for billing and invoicing processes
• Proactive problem solving and issue resolution
• Familiarity with inventory and project documentation practices

Responsibilities

• Support planning and organizing project schedules, timelines, and deliverables
• Monitor and manage work orders from setup through invoicing and completion
• Prepare, submit, and track change orders and related project documentation
• Organize, file, and maintain digital and physical project records
• Coordinate documentation, compliance requirements, and subcontractor relationships
• Update and maintain inventory management systems and records
• Assist with project-related administrative tasks as needed

Job description

Job Description

This position provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.

Skills and Requirements

• Support in planning and organizing project schedules, timelines, and deliverables
• Monitor and manage work orders from initial setup through invoicing and completion
• Convert marked‑up or revised maps into finalized formats suitable for billing
• Update and maintain inventory management systems and records
• Serve as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive service
• Investigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistencies
• Coordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partners
• Prepare, submit, and track change orders and related project documentation
• Manage project‑related communication, including internal updates and external correspondence
• Complete required safety training relevant to assigned responsibilities
• Organize, file, and maintain both digital and physical project records
• Assist with additional administrative or project‑related tasks as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].