Project Operations Coordinator

Wachter, Inc.; Mount Laurel Township (NJ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Prescription & Vision

Life, AD&D, and LTD Insurance

Paid Vacation and Holidays

Company-Matched 401(K) and IRA Savings

Job summary

Wachter, Inc. is seeking an administrative assistant to support project managers across multiple projects with daily operational tasks, scheduling, billing and file management.

You will coordinate communications, organize documents, assist in procurement, and ensure timely installation and status updates. The role emphasizes risk mitigation, professional demeanor, and strong attention to detail in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required.
• College education or degree highly desirable.
• Strong industry experience preferred, but not required.
• Willingness to learn, grow and seek advancement.
• Excellent written and verbal communication skills.
• Highly proficient with computers, including email, spreadsheets, and database Microsoft Office programs.
• Excellent time management and organizational skills.
• Ability to multi-task, prioritize, and manage time effectively.
• Must type at least 40 WPM.
• Valid drivers license.

Responsibilities

• Support Project Managers with daily operational tasks for multiple projects.
• Provide administrative and logistical project support.
• Performs service dispatching activities.
• Create and maintain project files.
• Assist in project scheduling and billing.
• Organize and follow up ensuring all equipment is installed on time.
• Work with Wachter technicians and engineers to ensure equipment is installed and brought online.
• Create and maintain project files.
• Purchase approved materials by Wachter PM using PO or reimbursement.
• Document missing equipment or material.
• Provide status updates daily or weekly to customers and Wachter PM.
• Emphasis on risk mitigation and problem-solving.
• Maintain the company’s high standard of quality and professionalism.
• Perform any other duties as assigned by supervisor, and adhere to safety requirements.

Skills

Excellent written and verbal comms

Time management

Multitasking & prioritization

Proficient with computers

Typing 40 WPM

Valid driver's license

Attention to detail

Education

High School Diploma or equivalent

College education or degree desirable

Tools

Microsoft Office

Job description

Wachter, Inc. is seeking an administrative assistant to support project managers across multiple projects with daily operational tasks, scheduling, billing and file management.

You will coordinate communications, organize documents, assist in procurement, and ensure timely installation and status updates. The role emphasizes risk mitigation, professional demeanor, and strong attention to detail in a fast-paced environment.