Project Operations & Administration Specialist

ECS Group of Companies; Louisville (KY); On-site; USD 35,000 - 55,000; Full time

Job summary

ECS Group of Companies is seeking an organized Project Administrative Coordinator in Louisville, KY to handle proposal, registration, invoicing setup, and resource coordination for multiple projects. You will support budgets, documentation, and internal communications while mentoring junior staff.

Ideal candidates bring strong MS Office skills, solid communication, and the ability to multi-task in a fast-paced environment. Join a growing team with opportunities for professional development.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred
• 2 years of related experience
• Valid driver's license if driving for ECS subsidiary
• Excellent oral and written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office suite
• Ability to work effectively in teams and independently
• Excellent interpersonal skills

Responsibilities

• Manage administrative tasks for a project including proposal and project registration, invoicing set-up, and coordinating project resources
• Coordinate project resources and documentation using ECS systems
• Mentor junior staff and support development of the team
• Attend project meetings with senior staff and assist with resolving administrative problems
• Maintain clear client and external team communications
• Assist in managing project budgets, invoicing, and collections
• Prioritize tasks to meet project deadlines in consultation with supervisor
• Demonstrate strong project and contract management skills
• Manage project budgets
• Host or attend project discussions with clients and follow up on reports for questions

Skills

MS Office

Oral & written communication

Project coordination

Contract administration

Detail-oriented

Multi-tasking

Team collaboration

Interpersonal skills

Decision making

Time management

Education

High school diploma or GED

Bachelor of Business or related field preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies is seeking an organized Project Administrative Coordinator in Louisville, KY to handle proposal, registration, invoicing setup, and resource coordination for multiple projects. You will support budgets, documentation, and internal communications while mentoring junior staff.

Ideal candidates bring strong MS Office skills, solid communication, and the ability to multi-task in a fast-paced environment. Join a growing team with opportunities for professional development.