Construction Project Admin & Billing Specialist

Biomedical Equipment Technology; Lexington (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Employer 401(k) matching

Disability insurance

Life insurance

Paid time off

Holidays

Job summary

BESCO in Lexington, KY is seeking a Project Assistant to provide essential administrative and clerical support to the Project Manager and project team. This office-based role focuses on keeping documentation, records, invoices, purchase orders, and related processes organized and up to date.

The ideal candidate is organized, detail-oriented, dependable, and capable of managing multiple tasks with deadlines. Construction experience is helpful but not required, with strong office experience valued.

Qualifications

• Previous administrative, clerical, project support, accounting, or office experience preferred.
• Prior construction experience is a bonus but not required.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks, manage deadlines, and stay organized with limited supervision.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced office environment and managing multiple priorities.
• Basic understanding of accounting principles and processes.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Strong follow-through and problem-solving skills.
• Good math and data-entry skills with a high level of accuracy.
• Professional and dependable approach to working with coworkers, vendors, and clients.

Responsibilities

• Provide day-to-day administrative support to Project Manager(s) and the project team.
• Prepare, organize, track, and maintain project documentation, including purchase orders, subcontracts, change orders, invoices, and other project paperwork.
• Maintain accurate electronic project files within Contract Manager software or portal, company servers, and standardized filing systems.
• Assist with accounts receivable invoicing and other project-related billing activities.
• Gather and organize supporting documentation for Project Manager(s), including timecards, invoices, reports, and other project records.
• Assist with tracking project information and documentation to help Project Manager(s) stay organized and informed.
• Review documents for completeness and follow up on missing information as needed.
• Assist with project closeout documentation and filing.
• Participate in meetings, take notes, and distribute meeting minutes as needed.
• Answer calls from vendors, clients, and other project contacts in a professional manner.
• Assist with general office and administrative tasks that support the project team.
• Learn and follow company procedures related to project documentation, billing, purchasing, and recordkeeping.
• Perform other administrative duties and special projects as assigned.

Skills

Organizational skills

Attention to detail

Microsoft Office

Excel

Word

Communication skills

Time management

Data entry

Problem solving

Professionalism

Tools

Contract Manager

Job description

BESCO in Lexington, KY is seeking a Project Assistant to provide essential administrative and clerical support to the Project Manager and project team. This office-based role focuses on keeping documentation, records, invoices, purchase orders, and related processes organized and up to date.

The ideal candidate is organized, detail-oriented, dependable, and capable of managing multiple tasks with deadlines. Construction experience is helpful but not required, with strong office experience valued.