Project Operations & Admin Specialist

Engineering Consulting Service; Marietta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

ECS Group of Companies is seeking an administrative project coordinator in Marietta, GA to manage proposals, registrations, invoicing setup and project resource coordination. You will help maintain schedules and budgets while mentoring junior staff and ensuring smooth internal communications with clients.

The role requires 2 years of related experience, strong MS Office skills, and the ability to multi-task and meet deadlines in a team environment.

Qualifications

• High school diploma or GED; business degree preferred.
• 2 years of related experience.
• Valid driver's license if driving for ECS.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficiency with MS Office.
• Able to work in teams as well as independently.
• Excellent interpersonal skills.
• Basic decision making and priority setting.

Responsibilities

• Manage administrative tasks for projects, including proposals, registrations, invoicing setup.
• Coordinate project resources, schedules, and budgets.
• Mentor junior staff and support team development.
• Attend project meetings with senior staff and assist resolutions.
• Communicate with clients and external team members.
• Assist in budgeting, invoicing, and collections.
• Prioritize tasks with supervisor guidance to meet deadlines.
• Host or attend project discussions with clients and follow up on reports.

Skills

Oral & written communication

MS Office proficiency

Project coordination

Detail oriented

Team player

Time management

Multi-tasking

Contract administration

Education

High school diploma or GED

Bachelor's degree in Business or related field preferred

Tools

MS Office Suite (Word, Excel, PowerPoint)

Job description

ECS Group of Companies is seeking an administrative project coordinator in Marietta, GA to manage proposals, registrations, invoicing setup and project resource coordination. You will help maintain schedules and budgets while mentoring junior staff and ensuring smooth internal communications with clients.

The role requires 2 years of related experience, strong MS Office skills, and the ability to multi-task and meet deadlines in a team environment.