Project & Office Administrative Assistant

Clarica Financial Services; Vancouver (WA); On-site; USD 34,000 - 48,000; Full time

Job summary

RockSol is seeking an Administrative Assistant I to support local office operations in Washington. You will handle phone calls, organize and file documents, and assist with meeting coordination while collaborating with project managers, engineers, and staff.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. A valid driver’s license and discretion are essential.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative work experience.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Office 365, OneNote).
• Strong verbal and written communication with good customer service.
• Excellent organizational and time-management skills.
• Self-starter with can-do attitude; willing to assist with varied tasks.
• Ability to maintain confidentiality and professional discretion.
• Valid driver’s license with insurable driving record.
• Willingness to multitask under time pressure.
• Experience learning/using multiple software programs preferred.

Responsibilities

• Assist project manager(s) with a variety of administrative tasks.
• Receive all incoming calls in a professional manner, directing calls and messages.
• Assist with coordination of meetings and communications.
• Create and maintain accurate, up-to-date files (paper and electronic).
• Attend project meetings and prepare clear, accurate meeting minutes.
• Communicate effectively with project manager, engineers, employees, clients.
• Maintain field office equipment, supplies, and janitorial services.
• Act as liaison between field office, Headquarters, and other satellite offices.
• Adhere to RockSol's quality standards and QMS.
• Other general administrative duties as assigned.

Skills

Administrative experience

Communication skills

Multitasking

Time management

Self-starter

Confidentiality

MS Office proficiency

Driving license

Learn new software

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Excel

Word

PowerPoint

OneNote

Office 365

Job description

RockSol is seeking an Administrative Assistant I to support local office operations in Washington. You will handle phone calls, organize and file documents, and assist with meeting coordination while collaborating with project managers, engineers, and staff.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. A valid driver’s license and discretion are essential.