Field Office Administrative Coordinator | Meetings & Docs

Rocksol-Consulting-Group,-Inc; Vancouver (WA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and AD&D insurance

Long/short-term disability

401K

PTO

Paid holidays

Job summary

RockSol Consulting Group, Inc. is seeking an Administrative Assistant I to provide phone and general administrative support for a local field office. Responsibilities include filing, meetings coordination, and minutes preparation, with a focus on organization, time management, and communication.

The role requires 1–2 years of admin experience, strong MS Office skills, and a professional demeanor for client and team interactions. This is a full-time, on-site position with comprehensive benefits.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative work experience.
• Proficient with Microsoft Office (Excel, Word, PowerPoint, Outlook, Office 365, OneNote).
• Strong verbal and written communication with customer service orientation.
• Excellent organizational and time-management skills with attention to detail.
• Maintain confidentiality and exercise professional discretion and integrity.
• Valid driver’s license with insurable driving record.

Responsibilities

• Assist project managers with a variety of administrative tasks.
• Answer all incoming calls professionally and direct messages as needed.
• Coordinate meetings and communications.
• Create and maintain accurate files (paper and electronic).
• Attend project meetings and prepare clear meeting minutes.
• Communicate effectively with project managers, engineers, employees, clients, etc.
• Maintain field office equipment, supplies, and janitorial services as needed.
• Act as liaison between field office, Headquarters, and other offices.
• Adhere to RockSol’s quality standards and QMS.
• Perform other general administrative duties as assigned.

Skills

Communication

Microsoft Office

Organization

Time management

Customer service

Discretion/Confidentiality

Education

High school diploma

Tools

Excel

Word

PowerPoint

Outlook

Office 365

OneNote

Job description

RockSol Consulting Group, Inc. is seeking an Administrative Assistant I to provide phone and general administrative support for a local field office. Responsibilities include filing, meetings coordination, and minutes preparation, with a focus on organization, time management, and communication.

The role requires 1–2 years of admin experience, strong MS Office skills, and a professional demeanor for client and team interactions. This is a full-time, on-site position with comprehensive benefits.