Administrative Assistant

RockSol Consulting Group; Vancouver, Northern (WA, KY); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life/AD&D insurance

Disability insurance

401K

Paid time off

Paid holidays

Job summary

RockSol Consulting Group is seeking an Administrative Assistant I to provide phone and general administrative support for the local office. You will handle filing, documentation, and calendar coordination, requiring strong organization and communication.

Responsibilities include assisting project managers, preparing meeting minutes, maintaining files, and ensuring confidentiality. A proactive, detail‑oriented approach is essential in a fast‑paced field office environment.

Qualifications

• High school diploma or equivalent required.
• 1-2 years of administrative work experience.
• Intermediate to advanced computer literacy with in-depth knowledge of Microsoft Office (Excel, Word, Powerpoint, Outlook, Office 365, OneNote).
• Positive, effective oral and written communication skills with strong customer service orientation.
• High attention to detail, ability to produce accurate, well-formatted documents.
• Excellent organizational and time management skills.
• Self-starter with a “can-do” attitude. Willingness to roll up your sleeves and assist with a variety of tasks, small or large.
• Must maintain confidentiality and exercise professional discretion and integrity.
• Valid driver’s license with insurable driving record.
• Flexibility and willingness to perform a variety of tasks to support field office.
• Ability to multitask while under time pressure.
• Demonstrated ability to learn/use various software programs (preferred).

Responsibilities

• Assist project manager(s) with a variety of administrative tasks as assigned.
• Receive all incoming calls in a professional manner, directing calls and messages as needed.
• Assist with coordination of meetings and communications.
• Create and maintain accurate, up-to-date files (paper and electronic).
• May be required to attend project meetings and prepare clear, accurate meeting minutes.
• Effectively communicate verbally and via email with project manager, engineers, employees, clients, etc.
• Maintain field office equipment, supplies, and janitorial services as needed.
• Act as liaison between field office, Headquarters, and other satellite offices.
• Adhere to job-specific requirements of RockSol’s quality standards and Quality Management System (QMS).
• Other general administrative technical duties as assigned.

Skills

Strong communication

Time management

Attention to detail

Customer service orientation

Multitasking

Self-starter

Discretion & integrity

Willingness to learn

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

The Administrative Assistant I is responsible for providing phone and general administrative support, including filing and documentation, for local office. Duties will include a variety of administrative tasks, requiring excellent organization, time management and communication skills. The position will also include other support functions as assigned.

Requirements

• Assist project manager(s) with a variety of administrative tasks as assigned.
• Receive all incoming calls in a professional manner, directing calls and messages as needed.
• Assist with coordination of meetings and communications.
• Create and maintain accurate, up-to-date files (paper and electronic).
• May be required to attend project meetings and prepare clear, accurate meeting minutes.
• Effectively communicate verbally and via email with project manager, engineers, employees, clients, etc.
• Maintain field office equipment, supplies, and janitorial services as needed.
• Act as liaison between field office, Headquarters, and other satellite offices.
• Adhere to job-specific requirements of RockSol’s quality standards and Quality Management System (QMS).
• Other general administrative technical duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent required.
• 1-2 years of administrative work experience.
• Intermediate to advanced computer literacy with in-depth knowledge of Microsoft Office (Excel, Word, Powerpoint, Outlook, Office 365, OneNote).
• Positive, effective oral and written communication skills with strong customer service orientation.
• High attention to detail, ability to produce accurate, well-formatted documents.
• Excellent organizational and time management skills.
• Self-starter with a “can-do” attitude. Willingness to roll up your sleeves and assist with a variety of tasks, small or large.
• Must maintain confidentiality and exercise professional discretion and integrity.
• Valid driver’s license with insurable driving record.
• Flexibility and willingness to perform a variety of tasks to support field office.
• Ability to multitask while under time pressure.
• Demonstrated ability to learn/use various software programs (preferred).

Work Environment:

Field or satellite office environment, frequent use of phones, sitting and typing at a computer workstation for extended periods. Moderate noise level. Occasionally move/lift up to 25 pounds.

Benefits:

RockSol offers a comprehensive benefits package to full-time employees including: Medical, dental, and vision insurance, Life, AD&D, Long and short-term disability plans, 401K, PTO, and paid holidays.

Pay Range:

$25 - $35 per hour (depending on experience)

Equal Opportunity Employer:

Minorities/Female/Veteran/Disabled/Sexual Orientation/Gender Identity