Administrative Assistant

Rocksol-Consulting-Group,-Inc; Vancouver (WA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and AD&D insurance

Long/short-term disability

401K

PTO

Paid holidays

Job summary

RockSol Consulting Group, Inc. is seeking an Administrative Assistant I to provide phone and general administrative support for a local field office. Responsibilities include filing, meetings coordination, and minutes preparation, with a focus on organization, time management, and communication.

The role requires 1–2 years of admin experience, strong MS Office skills, and a professional demeanor for client and team interactions. This is a full-time, on-site position with comprehensive benefits.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative work experience.
• Proficient with Microsoft Office (Excel, Word, PowerPoint, Outlook, Office 365, OneNote).
• Strong verbal and written communication with customer service orientation.
• Excellent organizational and time-management skills with attention to detail.
• Maintain confidentiality and exercise professional discretion and integrity.
• Valid driver’s license with insurable driving record.

Responsibilities

• Assist project managers with a variety of administrative tasks.
• Answer all incoming calls professionally and direct messages as needed.
• Coordinate meetings and communications.
• Create and maintain accurate files (paper and electronic).
• Attend project meetings and prepare clear meeting minutes.
• Communicate effectively with project managers, engineers, employees, clients, etc.
• Maintain field office equipment, supplies, and janitorial services as needed.
• Act as liaison between field office, Headquarters, and other offices.
• Adhere to RockSol’s quality standards and QMS.
• Perform other general administrative duties as assigned.

Skills

Communication

Microsoft Office

Organization

Time management

Customer service

Discretion/Confidentiality

Education

High school diploma

Tools

Excel

Word

PowerPoint

Outlook

Office 365

OneNote

Job description

Description

The Administrative Assistant I is responsible for providing phone and general administrative support, including filing and documentation, for local office. Duties will include a variety of administrative tasks, requiring excellent organization, time management and communication skills. The position will also include other support functions as assigned.

Requirements

• Assist project manager(s) with a variety of administrative tasks as assigned.
• Receive all incoming calls in a professional manner, directing calls and messages as needed.
• Assist with coordination of meetings and communications.
• Create and maintain accurate, up-to-date files (paper and electronic).
• May be required to attend project meetings and prepare clear, accurate meeting minutes.
• Effectively communicate verbally and via email with project manager, engineers, employees, clients, etc.
• Maintain field office equipment, supplies, and janitorial services as needed.
• Act as liaison between field office, Headquarters, and other satellite offices.
• Adhere to job-specific requirements of RockSol’s quality standards and Quality Management System (QMS).
• Other general administrative technical duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent required.
• 1-2 years of administrative work experience.
• Intermediate to advanced computer literacy with in-depth knowledge of Microsoft Office (Excel, Word, Powerpoint, Outlook, Office 365, OneNote).
• Positive, effective oral and written communication skills with strong customer service orientation.
• High attention to detail, ability to produce accurate, well-formatted documents.
• Excellent organizational and time management skills.
• Self-starter with a “can-do” attitude. Willingness to roll up your sleeves and assist with a variety of tasks, small or large.
• Must maintain confidentiality and exercise professional discretion and integrity.
• Valid driver's license with insurable driving record.
• Flexibility and willingness to perform a variety of tasks to support field office.
• Ability to multitask while under time pressure.
• Demonstrated ability to learn/use various software programs (preferred).

Work Environment:

Field or satellite office environment, frequent use of phones, sitting and typing at a computer workstation for extended periods. Moderate noise level. Occasionally move/lift up to 25 pounds.

Benefits:

RockSol offers a comprehensive benefits package to full-time employees including: Medical, dental, and vision insurance, Life, AD&D, Long and short-term disability plans, 401K, PTO, and paid holidays.

Pay Range:

$25 - $35 per hour (depending on experience)

Equal Opportunity Employer:

Minorities/Female/Veteran/Disabled/Sexual Orientation/Gender Identity