Administrative Assistant

Clarica Financial Services; Vancouver (WA); On-site; USD 34,000 - 48,000; Full time

Job summary

RockSol is seeking an Administrative Assistant I to support local office operations in Washington. You will handle phone calls, organize and file documents, and assist with meeting coordination while collaborating with project managers, engineers, and staff.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. A valid driver’s license and discretion are essential.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative work experience.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Office 365, OneNote).
• Strong verbal and written communication with good customer service.
• Excellent organizational and time-management skills.
• Self-starter with can-do attitude; willing to assist with varied tasks.
• Ability to maintain confidentiality and professional discretion.
• Valid driver’s license with insurable driving record.
• Willingness to multitask under time pressure.
• Experience learning/using multiple software programs preferred.

Responsibilities

• Assist project manager(s) with a variety of administrative tasks.
• Receive all incoming calls in a professional manner, directing calls and messages.
• Assist with coordination of meetings and communications.
• Create and maintain accurate, up-to-date files (paper and electronic).
• Attend project meetings and prepare clear, accurate meeting minutes.
• Communicate effectively with project manager, engineers, employees, clients.
• Maintain field office equipment, supplies, and janitorial services.
• Act as liaison between field office, Headquarters, and other satellite offices.
• Adhere to RockSol's quality standards and QMS.
• Other general administrative duties as assigned.

Skills

Administrative experience

Communication skills

Multitasking

Time management

Self-starter

Confidentiality

MS Office proficiency

Driving license

Learn new software

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Excel

Word

PowerPoint

OneNote

Office 365

Job description

Description

The Administrative Assistant I is responsible for providing phone and general administrative support, including filing and documentation, for local office. Duties will include a variety of administrative tasks, requiring excellent organization, time management and communication skills. The position will also include other support functions as assigned.

The Administrative Assistant I is responsible for providing phone and general administrative support, including filing and documentation, for local office. Duties will include a variety of administrative tasks, requiring excellent organization, time management and communication skills. The position will also include other support functions as assigned.

Requirements

• Assist project manager(s) with a variety of administrative tasks as assigned.


• Receive all incoming calls in a professional manner, directing calls and messages as needed.


• Assist with coordination of meetings and communications.


• Create and maintain accurate, up-to-date files (paper and electronic).


• May be required to attend project meetings and prepare clear, accurate meeting minutes.


• Effectively communicate verbally and via email with project manager, engineers, employees, clients, etc.


• Maintain field office equipment, supplies, and janitorial services as needed.


• Act as liaison between field office, Headquarters, and other satellite offices.


• Adhere to job-specific requirements of RockSol’s quality standards and Quality Management System (QMS).


• Other general administrative technical duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required.


• 1-2 years of administrative work experience.


• Intermediate to advanced computer literacy with in-depth knowledge of Microsoft Office (Excel, Word, Powerpoint, Outlook, Office 365, OneNote).


• Positive, effective oral and written communication skills with strong customer service orientation.


• High attention to detail, ability to produce accurate, well-formatted documents.


• Excellent organizational and time management skills.


• Self-starter with a “can-do” attitude. Willingness to roll up your sleeves and assist with a variety of tasks, small or large.


• Must maintain confidentiality and exercise professional discretion and integrity.


• Valid driver’s license with insurable driving record.


• Flexibility and willingness to perform a variety of tasks to support field office.


• Ability to multitask while under time pressure.


• Demonstrated ability to learn/use various software programs (preferred).

Work Environment

Field or satellite office environment, frequent use of phones, sitting and typing at a computer workstation for extended periods. Moderate noise level. Occasionally move/lift up to 25 pounds.

Benefits

RockSol offers a comprehensive benefits package to full-time employees including: Medical, dental, and vision insurance, Life, AD&D, Long and short-term disability plans, 401K, PTO, and paid holidays.

Pay Range: $25 - $35 per hour (depending on experience)

Equal Opportunity Employer: Minorities/Female/Veteran/Disabled/Sexual Orientation/Gender Identity