Project Management Assistant

JO Sales Inc; Phoenix (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

JO Sales, Inc. (The Screen Company of America) is seeking an organized, detail-oriented Project Management Assistant to join our growing team in office-based Phoenix.

This entry-level role supports Project Managers with daily administrative tasks and vital communications, offering on-the-job training and opportunities to learn QuickBooks basics. You will handle data entry, maintain files, and track project and order statuses while engaging with clients, vendors, and internal teams.

Qualifications

• Entry-level position with on-the-job training available.
• General computer proficiency required.
• Microsoft Outlook is a strong plus.
• Basic exposure to QuickBooks is a plus but not required.
• Attention to detail and strong organizational abilities are essential.

Responsibilities

• Assist Project Managers with daily administrative tasks to keep installation projects on schedule.
• Answer incoming phone calls and respond to team, client, and vendor emails professionally.
• Keep client profiles, project statuses, and order details up to date in systems.
• Maintain digital and physical files, project folders, and order tracking sheets.
• Help follow up on vendor order statuses and delivery timelines for custom products.

Skills

Attention to detail

Organizational skills

Multitasking

Verbal phone skills

Professional email writing

Tools

Microsoft Outlook

QuickBooks exposure

Job description

Job Description

Job Description

Job Summary

We are seeking an organized, detail-oriented Project Management Assistant to join our growing team. In this entry-level role, you will work directly in our office to support our Project Managers with daily administrative tasks and vital communications. This is an excellent opportunity for a motivated professional with strong computer basics.

Core Responsibilities

• Team Support: Assist Project Managers with daily administrative tasks to keep installation projects on schedule.
• Communication Hub: Answer incoming phone calls and respond to team, client, and vendor emails with professional etiquette.
• Data Entry: Keep client profiles, project statuses, and order details updated accurately within our systems.
• Organization: Maintain digital and physical files, project folders, and order tracking sheets.
• Task Tracking: Help follow up on vendor order statuses and delivery timelines for custom products.

Qualifications & Skills

• Experience Level: Entry-level; we are fully willing to train the right candidate who has a strong work ethic.
• Computer Skills: General computer proficiency is required. Familiarity with Microsoft Outlook is a strong plus. Basic comprehension or exposure to QuickBooks is a plus but not required.
• Financial Literacy: Communication: Excellent verbal phone skills and a professional, polite email writing style.
• Key Traits: High attention to detail, strong organizational skills, and the ability to multitask in a steady office environment.

Work Schedule & Environment

• Setting: 100% in-office position.
• Hours: Open to both full-time and part-time applicants

Company Description

JO Sales, Inc. (The Screen Company of America) is a small family owned business with great team atmosphere specializing in the sale of window screens, roll shades and custom ironwork.

Company Description

JO Sales, Inc. (The Screen Company of America) is a small family owned business with great team atmosphere specializing in the sale of window screens, roll shades and custom ironwork.