In-Office Project Coordinator (Entry-Level)

JO Sales Inc; Phoenix (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

JO Sales, Inc. (The Screen Company of America) is seeking an organized, detail-oriented Project Management Assistant to join our growing team in office-based Phoenix.

This entry-level role supports Project Managers with daily administrative tasks and vital communications, offering on-the-job training and opportunities to learn QuickBooks basics. You will handle data entry, maintain files, and track project and order statuses while engaging with clients, vendors, and internal teams.

Qualifications

• Entry-level position with on-the-job training available.
• General computer proficiency required.
• Microsoft Outlook is a strong plus.
• Basic exposure to QuickBooks is a plus but not required.
• Attention to detail and strong organizational abilities are essential.

Responsibilities

• Assist Project Managers with daily administrative tasks to keep installation projects on schedule.
• Answer incoming phone calls and respond to team, client, and vendor emails professionally.
• Keep client profiles, project statuses, and order details up to date in systems.
• Maintain digital and physical files, project folders, and order tracking sheets.
• Help follow up on vendor order statuses and delivery timelines for custom products.

Skills

Attention to detail

Organizational skills

Multitasking

Verbal phone skills

Professional email writing

Tools

Microsoft Outlook

QuickBooks exposure

Job description

JO Sales, Inc. (The Screen Company of America) is seeking an organized, detail-oriented Project Management Assistant to join our growing team in office-based Phoenix.

This entry-level role supports Project Managers with daily administrative tasks and vital communications, offering on-the-job training and opportunities to learn QuickBooks basics. You will handle data entry, maintain files, and track project and order statuses while engaging with clients, vendors, and internal teams.