Project Manager Admin Assistant

AmeriTribe LLC; Chesapeake (VA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Professional development opportunities

Job summary

A construction management company in Chesapeake, Virginia is seeking a Project Manager Assistant to provide comprehensive administrative support to the executive team. The ideal candidate will have at least 5 years of experience in administration, proficiency in Microsoft Office 365, and strong communication skills. This full-time position offers a salary of $40,000–$45,000 annually along with a comprehensive benefits package and opportunities for professional development.

Qualifications

• Minimum of 5 years of administrative experience, preferably in construction.
• Proficiency in Microsoft Office 365 Suite.
• Experience with social media platforms and marketing support is a plus.

Responsibilities

• Provide comprehensive administrative support to the management team.
• Manage calendars and coordinate project documentation.
• Assist with preparation of contracts, bids, and documents.

Skills

Organizational skills

Communication skills

Microsoft Office 365 proficiency

Problem-solving abilities

Multitasking

Tools

QuickBooks

Job description

Company Overview

We are a well-established construction management company seeking an organized and professional Project Manager Assistant to support our executive team. This role requires a highly motivated individual with a strong administrative background, excellent communication skills, and the ability to thrive in a fast-paced corporate environment. We are looking for someone that will be a long term fit and grow into a management role; sooner than later.

Position Summary

The PM Assistant will be responsible for providing comprehensive administrative support to the management and executive team. The ideal candidate will have prior experience in construction administration, proficiency with Office 365, and the ability to assist with both operational tasks and marketing initiatives. This position requires discretion, professionalism, and a high level of attention to detail.

Key Responsibilities

• Provide day-to-day administrative support to the management team working closely with the CFO.
• Manage calendars, schedule inspections, and coordinate project documentation.
• Assist with the preparation and processing of contracts, bids, and related documents.
• Data entry and light bookkeeping with QuickBooks experience is desirable.
• Utilize Microsoft Office 365 applications (Outlook, Excel, Word, Teams, etc.) to support operations.
• Support marketing efforts, including social media management and brand communications.
• Maintain accurate filing systems, records, and project documentation.
• Serve as a professional point of contact for clients, subcontractors, and vendors.
• This is not an exhaustive list of duties.

Qualifications

• Minimum of 5 years of administrative experience, preferably within the construction industry.
• Proficiency in Microsoft Office 365 Suite.
• Familiarity with construction, insurance restoration or project management support strongly preferred.
• Experience with social media platforms and marketing support is an asset.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Professional demeanor and interpersonal skills with the ability to interact effectively at all levels.
• Highly motivated, dependable, and detail-oriented.
• Salary is $40,000–$45,000 per year.
• Comprehensive benefits package - health, dental, vision and ancillary benefits.
• Opportunities for professional development and career growth.
• Collaborative and professional work environment.

Application Process

Absolutely no phone calls, or emails from recruiters.

Please read this job ad in its entirety. Thank you.

Qualified candidates are invited to submit their resume and cover letter to [e-mail].

Please be aware that due to our contracts with the US Government, completion of a successful background check is required.

Seniorities

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Information Technology

Industries

• Construction