Junior Project Assistant

StaffSource; Franklin (TN); On-site; USD 36,000 - 52,000; Full time

Job summary

StaffSource is seeking a motivated Junior Project Assistant to support project execution, maintain schedules, track deliverables, and coordinate communications across teams. This entry-level role is ideal for recent graduates or those early in their career who want hands-on project management experience.

The position emphasizes organization, proactive learning, and strong attention to detail as you help ensure deadlines are met and no tasks fall through the cracks in a fast-paced environment.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 0-2 years of professional experience in an administrative, coordinator, or support role.
• Recent graduates are encouraged to apply.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Ability to work independently while collaborating effectively with a team.
• Positive attitude and willingness to learn.

Responsibilities

• Maintain project schedules, trackers, and action item logs.
• Monitor project timelines and ensure deadlines are communicated and tracked.
• Follow up with team members regarding outstanding tasks and deliverables.
• Assist project managers with day-to-day coordination activities.
• Track project progress and report status updates to project stakeholders.
• Help identify potential delays and elevate issues when necessary.
• Create, organize, and maintain project documentation and files.
• Update project plans, reports, spreadsheets, and status trackers.
• Prepare weekly and monthly project updates.
• Document meeting discussions, decisions, and action items.
• Ensure all project records are accurate, organized, and up to date.
• Assist with data collection and reporting for project metrics and KPIs.
• Schedule meetings and coordinate calendars for project teams.
• Prepare meeting agendas and distribute meeting materials.
• Record and distribute meeting minutes and action items.
• Facilitate communication between departments and project stakeholders.
• Ensure all team members are informed of project updates and deadlines.
• Respond to project-related inquiries and provide administrative support.
• Assist with project-related administrative tasks and general office duties.
• Maintain project databases and shared files.
• Perform data entry and verify accuracy of information.
• Support project onboarding activities for new team members.
• Help coordinate vendor, client, or stakeholder communications as needed.
• Assist with special projects and other duties assigned by leadership.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Attention to detail

Prioritization

Team collaboration

Proactive learner

Positive attitude

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

We are seeking a motivated and detail-oriented Junior Project Assistant to join our team and support the successful execution of projects across the organization. This is an entry-level position ideal for a recent graduate or someone early in their career who is interested in project management, operations, administration, or business coordination.

The Junior Project Assistant will play a critical role in keeping projects organized and on track by maintaining schedules, tracking deliverables, coordinating communications, updating documentation, and following up on outstanding tasks. This individual will serve as the central point for project administration, helping ensure that deadlines are met and that nothing falls through the cracks.

The ideal candidate is highly organized, proactive, eager to learn, and comfortable working with multiple teams in a fast-paced environment. Success in this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities simultaneously.

Key Responsibilities

Project Tracking & Coordination

• Maintain project schedules, trackers, and action item logs.
• Monitor project timelines and ensure deadlines are communicated and tracked.
• Follow up with team members regarding outstanding tasks and deliverables.
• Assist project managers with day-to-day coordination activities.
• Track project progress and report status updates to project stakeholders.
• Help identify potential delays and elevate issues when necessary.

Documentation & Reporting

• Create, organize, and maintain project documentation and files.
• Update project plans, reports, spreadsheets, and status trackers.
• Prepare weekly and monthly project updates.
• Document meeting discussions, decisions, and action items.
• Ensure all project records are accurate, organized, and up to date.
• Assist with data collection and reporting for project metrics and KPIs.

Meeting & Communication Support

• Schedule meetings and coordinate calendars for project teams.
• Prepare meeting agendas and distribute meeting materials.
• Record and distribute meeting minutes and action items.
• Facilitate communication between departments and project stakeholders.
• Ensure all team members are informed of project updates and deadlines.
• Respond to project-related inquiries and provide administrative support.

Administrative Support

• Assist with project-related administrative tasks and general office duties.
• Maintain project databases and shared files.
• Perform data entry and verify accuracy of information.
• Support project onboarding activities for new team members.
• Help coordinate vendor, client, or stakeholder communications as needed.
• Assist with special projects and other duties assigned by leadership.

Required Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 0-2 years of professional experience in an administrative, coordinator, or support role.
• Recent graduates are encouraged to apply.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Ability to work independently while collaborating effectively with a team.
• Positive attitude and willingness to learn.