Project Coordination Assistant

Techwise Integrated Security, LLC; Petersburg (VA); On-site; USD 25,000 - 39,000; Full time

Job summary

Techwise Integrated Security, LLC is seeking a detail-oriented Project Coordination Assistant to work closely with the Project Coordinator and Project Manager. This role involves assisting with project setup, documentation, communication, and closeout tasks in a fast-paced environment.

The ideal candidate is organized, eager to learn new software, and able to manage multiple tasks efficiently while maintaining professional communication with office and field staff.

Qualifications

• Strong computer literacy.
• Proficient with Microsoft applications such as Outlook, Excel, Teams, and OneDrive.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and manage multiple tasks.
• Professional and effective communication with office and field employees.
• Willingness to learn new software and processes.

Responsibilities

• Assist in the setup of incoming projects, including gathering documents and setting up project management platforms.
• Review daily technician reports and update project tracking logs.
• Take notes during weekly team meetings and distribute schedules to field technicians.
• Prepare and compile paperwork for project closeout.
• Support office and project management with various administrative duties as necessary.

Skills

Computer literacy

Communication skills

Organizational skills

Multitasking

Detail oriented

Professional communication

Tools

Microsoft Office Suite

Project management software

Job description

Job Description

Job Description

Techwise Integrated Security is seeking an organized, motivated, and proactive individual to serve as a Project Coordination Assistant. This role will work closely with the Project Coordinator and Project Manager to assist with project setup, documentation, communication, and closeout processes. This position is ideal for someone who is detail-oriented, efficient, and eager to learn new skills, software, and processes.

Primary Responsibilities

• Assist in the setup of incoming projects, including gathering documents, setting up project management platforms for office and technician use, and verifying contact information.
• Review daily technician reports and update project tracking logs as directed.
• Take notes during weekly team meeting and distribute schedules to field technicians.
• Prepare and compile paperwork for project closeout.
• Support office and project management with various administrative duties as necessary.

Qualifications

• Strong computer literacy.
• Proficient with Microsoft applications such as Outlook, Excel, Teams, and OneDrive.
• Comfortable learning and using new software and workplace technology.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and manage multiple tasks.
• Ability to communicate professionally and effectively with office and field employees.
• Ability to adapt to evolving work processes.
• Positive attitude, strong work ethic, and a willingness to learn.

Preferred Qualifications

• Prior experience in project coordination, administration, or related role
• Experience using project management software such as Monday.com
• Experience working in an office environment

Our Ideal Candidate

• Enjoys variety in their daily work.
• Takes pride in keeping information organized and accurate.
• Takes ownership of assigned tasks.
• Is not afraid to ask questions.
• Has a desire to learn something new every day.

Note: Interviews for this position will begin the week of September 8th, 2026.