Project Documentation Specialist — Cross‑Team Impact

Staffmark Group; Houston (TX); On-site; USD 44,000 - 62,000; Full time

Benefits offered by this job

Weekly pay

Comprehensive benefits

Life insurance

Disability insurance

Optional 401(k) plan

Growth opportunities

Job summary

Total Talent Solutions in Houston is hiring a Project Document Specialist to organize, track, and ensure the accuracy of project documentation, MRBs, data books, and customer packages. You will support Project Managers through planning, production, inspection, testing, and shipment, coordinating with cross-functional teams to meet deadlines.

The role emphasizes strong organizational skills, familiarity with technical docs, and proficiency in Microsoft Office and document tracking systems, with

Qualifications

• Experience in document control, project coordination, quality documentation, or manufacturing administration.
• Strong knowledge of technical documentation, records management, and quality systems.
• Experience supporting engineering, manufacturing, construction, or industrial projects preferred.
• Excellent organizational, communication, and multitasking skills.
• Proficient with Microsoft Office and document tracking systems.
• Ability to manage deadlines and work effectively with cross-functional teams.

Responsibilities

• Review customer purchase orders, specifications, and project requirements to identify documentation and quality requirements.
• Prepare, compile, maintain, and distribute project documentation, MRBs, data books, and customer document packages.
• Support Project Managers throughout planning, production, inspection, testing, shipment, and project closeout.
• Track document submissions, approvals, revisions, milestones, and outstanding action items.
• Coordinate with Engineering, Quality, Manufacturing, Supply Chain, Sales, and Project Management teams.
• Gather and maintain material certifications, inspection reports, test records, certificates, and drawings.
• Support customer communications, project status updates, and change order documentation.
• Coordinate documentation for customer and third-party inspections, including NOIs.
• Verify required documentation is accurate, complete, and approved prior to shipment.

Skills

Document control

Project coordination

Quality documentation

Manufacturing administration

Tools

Microsoft Office

Document tracking systems

Job description

Total Talent Solutions in Houston is hiring a Project Document Specialist to organize, track, and ensure the accuracy of project documentation, MRBs, data books, and customer packages. You will support Project Managers through planning, production, inspection, testing, and shipment, coordinating with cross-functional teams to meet deadlines.

The role emphasizes strong organizational skills, familiarity with technical docs, and proficiency in Microsoft Office and document tracking systems, with