Project Documentation Coordinator - Oil & Gas

Socket.dev; Sapulpa (OK); On-site; USD 35,000 - 55,000; Full time

Job summary

GasTech seeks a Documentation Control Specialist to manage the flow of technical and engineering documents for each production order. You will identify, catalogue, securely store, and coordinate movement of documents throughout the project life-cycle, ensuring accuracy and timely release.

You will serve as the single point of contact for clients' documentation, interact with internal teams, and maintain audit records, using Microsoft Office and FTP systems to support project management and

Qualifications

• Strong verbal and written communication skills are required.
• Ability to act with integrity, professionalism and confidentiality.
• Ability to prioritize tasks and meet deadlines with excellent time management.
• Must remain organized with keen attention to detail in a fast-paced environment.
• Proficiency in MS Office Suite (Outlook, Word, Excel, Adobe, PowerPoint).

Responsibilities

• Act as single point of client contact for documentation control.
• Print, distribute and record all documents released through transmittal to relevant work groups.
• Record, circulate client document comments.
• Work with GasTech and customers' document control system including FTP sites.
• Initiate and track vendor document routing for timely responses.
• Maintain history on all project files and data books.
• Prepare/maintain up-to-date document audit records.
• Ensure stick file is released for 'as built' drawings prior to manual release.
• Expedite information to ensure job book/manual completion per contract.
• Coordinate and issue documentation to customers/vendors via GasTech FTP site.
• Able to communicate across all organizational levels.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Interpersonal skills

Education

High school diploma or GED

Advanced vocational or some college experience

Tools

Microsoft Office Suite (Outlook, Word, Excel, Adobe, PowerPoint)

Job description

GasTech seeks a Documentation Control Specialist to manage the flow of technical and engineering documents for each production order. You will identify, catalogue, securely store, and coordinate movement of documents throughout the project life-cycle, ensuring accuracy and timely release.

You will serve as the single point of contact for clients' documentation, interact with internal teams, and maintain audit records, using Microsoft Office and FTP systems to support project management and