Project Document Specialist

Staffmark Group; Houston (TX); On-site; USD 44,000 - 62,000; Full time

Benefits offered by this job

Weekly pay

Comprehensive benefits

Life insurance

Disability insurance

Optional 401(k) plan

Growth opportunities

Job summary

Total Talent Solutions in Houston is hiring a Project Document Specialist to organize, track, and ensure the accuracy of project documentation, MRBs, data books, and customer packages. You will support Project Managers through planning, production, inspection, testing, and shipment, coordinating with cross-functional teams to meet deadlines.

The role emphasizes strong organizational skills, familiarity with technical docs, and proficiency in Microsoft Office and document tracking systems, with

Qualifications

• Experience in document control, project coordination, quality documentation, or manufacturing administration.
• Strong knowledge of technical documentation, records management, and quality systems.
• Experience supporting engineering, manufacturing, construction, or industrial projects preferred.
• Excellent organizational, communication, and multitasking skills.
• Proficient with Microsoft Office and document tracking systems.
• Ability to manage deadlines and work effectively with cross-functional teams.

Responsibilities

• Review customer purchase orders, specifications, and project requirements to identify documentation and quality requirements.
• Prepare, compile, maintain, and distribute project documentation, MRBs, data books, and customer document packages.
• Support Project Managers throughout planning, production, inspection, testing, shipment, and project closeout.
• Track document submissions, approvals, revisions, milestones, and outstanding action items.
• Coordinate with Engineering, Quality, Manufacturing, Supply Chain, Sales, and Project Management teams.
• Gather and maintain material certifications, inspection reports, test records, certificates, and drawings.
• Support customer communications, project status updates, and change order documentation.
• Coordinate documentation for customer and third-party inspections, including NOIs.
• Verify required documentation is accurate, complete, and approved prior to shipment.

Skills

Document control

Project coordination

Quality documentation

Manufacturing administration

Tools

Microsoft Office

Document tracking systems

Job description

Total Talent Solutions

Now hiring for a Project Document Specialist

Location: Houston, TX

Pay Rate: $38.50 per hour

Schedule: Monday - Friday | 8 AM - 5 PM

Put Your Project Document Specialist Skills in Gear. We've Got Work.

Looking for Project Document Specialist jobs in Houston where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

This opportunity is being offered by Total Talent Solutions to qualified candidates.

Key Responsibilities

• Review customer purchase orders, specifications, and project requirements to identify documentation and quality requirements
• Prepare, compile, maintain, and distribute project documentation, Manufacturing Record Books (MRBs), data books, and customer document packages
• Support Project Managers throughout planning, production, inspection, testing, shipment, and project closeout
• Track document submissions, approvals, revisions, milestones, and outstanding action items
• Coordinate with Engineering, Quality, Manufacturing, Supply Chain, Sales, and Project Management teams
• Gather and maintain material certifications, inspection reports, test records, certificates, and drawings
• Support customer communications, project status updates, and change order documentation
• Coordinate documentation for customer and third-party inspections, including Notices of Inspection (NOIs)
• Verify required documentation is accurate, complete, and approved prior to shipment

Qualifications

• Experience in document control, project coordination, quality documentation, or manufacturing administration
• Strong knowledge of technical documentation, records management, and quality systems
• Experience supporting engineering, manufacturing, construction, or industrial projects preferred
• Excellent organizational, communication, and multitasking skills
• Proficient with Microsoft Office and document tracking systems
• Ability to manage deadlines and work effectively with cross-functional teams

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Opportunities for Growth through a variety of assignments with leading employers.

Don't Take It from Us. Ask Tom. "They are so patient, one of the best agencies I have worked for in 10 years." - Tom, Associate

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.