Project Document Controls Expert

Olsson; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangements

Wellness program

Bonus program

Health care

Job summary

Olsson is seeking a highly organized Document Controls Specialist to support our technical teams by ensuring that project documentation is accurately created, maintained, tracked, and archived. This role ensures consistent, reliable document control processes across multiple disciplines and project phases.

You will assist with managing incoming and outgoing project documents, monitoring workflows, and maintaining compliance with internal and client standards, under the guidance of senior

Qualifications

• Bachelor’s or associate degree in business or a related area required.
• 6-10 years of experience in document control or administrative support within engineering or construction.
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with multidisciplinary teams.
• Effective written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to handle multiple priorities.

Responsibilities

• Assist with receiving, reviewing, and processing project documents such as drawings, specifications, submittals, RFIs, change orders, and correspondence.
• Maintain organized electronic filing systems, ensuring accuracy, version control, and traceability.
• Upload, track, and manage project documents within document management platforms.
• Ensure timely distribution of documents to internal teams, external partners, and clients according to project procedures.
• Support quality checks for document formatting, completeness, and compliance with established templates and standards.
• Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
• Assist with preparing reports, logs, and transmittals for project teams.
• Support auditing and archiving project documentation at project milestones or completion.

Education

Bachelor’s or associate degree in business or a related area

Job description

Olsson is seeking a highly organized Document Controls Specialist to support our technical teams by ensuring that project documentation is accurately created, maintained, tracked, and archived. This role ensures consistent, reliable document control processes across multiple disciplines and project phases.

You will assist with managing incoming and outgoing project documents, monitoring workflows, and maintaining compliance with internal and client standards, under the guidance of senior