Document Control Specialist: Compliance & Submittal Expert

Panelmatic; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision, HSA

PTO and paid holidays

401(k) matching

Educational reimbursement

Job summary

Panelmatic, Inc. is seeking a highly organized Document Control Specialist to manage documentation for external submissions to customers, third parties, and state agencies.

The role ensures accuracy, consistency, and timely distribution of submittals and final packages per project requirements. The candidate will work cross-functionally with Project Managers, Engineers, and Coordinators across multiple locations to gather and organize documentation, maintaining alignment with Quality standards

Qualifications

• High school diploma or GED is required.
• Three years’ experience in document control, quality, or project coordination.
• Familiarity with technical documentation such as spec sheets, inspection reports, and engineering drawings.
• Ability to manage multiple priorities and work with cross-functional teams.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite; experience with document control systems and customer portals.
• Alignment with company core values.
• Any other assignments given by management.

Responsibilities

• Prepare and submit final documentation packages (Data Books/Quality Data Packages/IOMs) including spec sheets and MTRs.
• Manage in-process submittals using templates and portals or document control systems.
• Coordinate and submit monthly reports to state and third-party agencies per cert program.
• Submit state approval packages after release from Engineering.
• Collaborate with Project Managers, Engineers, and Coordinators across locations to gather docs.
• Ensure documentation practices align with Quality standards across submittals.

Skills

Strong organizational skills

Detail-oriented

3 years document control experience

Cross-functional teamwork

Proficient in Microsoft Office Suite

Experience with document control and e

Education

High school diploma or GED

Tools

Microsoft Office Suite

Document control systems

Job description

Panelmatic, Inc. is seeking a highly organized Document Control Specialist to manage documentation for external submissions to customers, third parties, and state agencies.

The role ensures accuracy, consistency, and timely distribution of submittals and final packages per project requirements. The candidate will work cross-functionally with Project Managers, Engineers, and Coordinators across multiple locations to gather and organize documentation, maintaining alignment with Quality standards