Document Controls Specialist

Integrated Resources Inc.; SOUTH PLAINFIELD (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in workforce solutions is looking for a Document Control Specialist to manage document processes for the Delivery Projects & Construction group. The successful candidate will focus on developing and implementing document controls, improving compliance, and facilitating effective communication among project teams. Ideal candidates will have a college degree, strong writing skills, and advanced knowledge of various document control software tools.

Qualifications

• 4 years minimum of broad documentation experience required.
• 2 years minimum of experience working with procedures and processes required.
• Knowledge of Electronic Content Management principles and best practices essential.

Responsibilities

• Develop, update, and implement document control processes.
• Assist to enforce document control requirements and rules for all project standards.
• Evaluate existing document control practices, identify gaps and make suggestions for improvements.

Skills

Excellent writing skills

Document control

Change management

Database experience

Education

College degree

Tools

SharePoint

Microsoft Word

Excel

Acrobat

Job description

Integrated Resources, Inc., is led by a seasoned team with combined decades in the industry. We deliver strategic workforce solutions that help you manage your talent and business more efficiently and effectively. Since launching in 1996, IRI has attracted, assembled and retained key employees who are experts in their fields. This has helped us expand into new sectors and steadily grow.

Job Description

Job Description:

Reporting to the Document Controls Manager, this position has overall responsibility to support all procedures, processes and systems of the administered plan for controlled documents and information management specifically for the DP&C Group (Delivery Projects & Construction). Primary focus will be on procedures and reference manuals.

Primary Responsibilities :

· Work within a team to develop, update, review and implement processes and procedures with particular focus on 23 DP&C Project Management Procedures and 15 Reference Manuals.

· Support all areas of the DP&C Group for Document Controls/Information Management - Lead teams to create, review and update Document Controls and Standards in accordance with industry and company standards to better support project teams in their construction work

· Assist to develop and implement document control processes, procedures, requirements and change controls for Document Owners to meet internal and external compliance requirements.

· Assist in communicating all new or updated Document Controls to relevant users

· Assist and create, develop and present PowerPoint and/or other types of presentations to senior management and large groups as requested (live, Webcast, etc.).

· Maintain status and generate reports on Procedure work on a regular and timely fashion

· Along with manager and document owners, develop roll-out strategy for communications/change management where required for new or updated documentation.

· Work closely to assist in facilitating teams for procedure reviews

· Schedule project review team meetings; prepare recaps for distribution

· Assist to enforce document control requirements and rules for all project standards

· Assist in overseeing archiving of regulatory documents in a central repository and ensure/monitor required project documentation is filed

· Evaluate existing document control practices, identify gaps and make suggestions for improvements.

Requirements:

· College degree is required.

· Excellent writing skills – a sample will be part of the interview process

· Advanced knowledge of SharePoint, Microsoft Word, Excel and Acrobat - must be comfortable with various software’s

· 4 years minimum of broad documentation experience

· 2 years minimum of experience working with procedures and processes

· Knowledge of ECM (Electronic Content Management) principles, strategies, systems and best practices

· Advanced knowledge of computer technology

· Must have a valid driver’s license

· Must foster an inclusive work environment and respects all aspects of diversity

· Must demonstrate and value differences in others' strengths, perspectives, approaches, and personal choices

· Broad based business experience and knowledge of Client operations.

· Database experience (such as Access)

Qualifications

· Advanced knowledge ofSharePoint, Microsoft Word, Excel and Acrobat- must be comfortable with various software’s

· 4 years minimum of broad documentation experience

· 2 years minimum of experience working with procedures and processes

· Knowledge of ECM (Electronic Content Management) principles, strategies, systems and best practices