Document Control & Project Compliance Specialist

Dynamic Group; Baton Rouge (LA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Paid Time Off

Job summary

Dynamic Group is seeking a skilled Document Control Specialist to organize, track, and maintain project and corporate documentation across civil, housing, building, emergency response, logistics, and mission critical divisions.

You will file contracts, submittals, RFIs, drawings, and correspondence with precise version control, ensuring timely delivery to project teams, owners, and clients; collaborate with project managers and compliance staff throughout every phase of a project.

Responsibilities

• Set up and maintain project document control systems for each active job, including folder structures, naming conventions, and revision logs for drawings, specifications, and contract documents.
• Log, distribute, and track submittals and RFIs through client platforms such as Procore, e-Builder, and Newforma, monitoring turnaround times and flagging items approaching deadline.
• Maintain a master transmittal log for all outgoing and incoming project correspondence, confirming receipt and filing supporting documentation.
• Track drawing revisions and issue updated sets to field superintendents and subcontractors, retiring superseded versions so crews are never working off an outdated print.
• Support contract administration by filing executed contracts, subcontracts, change orders, and amendments, and by maintaining an index that project managers and the compliance team can reference quickly.
• Assist with ISNetworld documentation uploads and renewals, coordinating with the compliance team to keep insurance certificates, safety statistics, and prequalification documents current.
• Maintain closeout documentation, including as-built drawings, warranties, O&M manuals, and punch list records, and assemble closeout packages for delivery to owners at project completion.
• Support proposal production by archiving past submittals, boilerplate content, resumes, and project data sheets in an organized, searchable library for reuse on future pursuits.
• Conduct periodic audits of project files, both physical and electronic, to confirm completeness and identify gaps before they become a problem during a client or bonding audit.
• Coordinate records retention and archiving for closed projects in line with company policy and contract requirements.
• Train project coordinators and administrative staff on document control procedures and platform use as new projects onboard.
• Generate status reports on outstanding submittals, RFIs, and document turnaround for project managers and division leadership.

Job description

Dynamic Group is seeking a skilled Document Control Specialist to organize, track, and maintain project and corporate documentation across civil, housing, building, emergency response, logistics, and mission critical divisions.

You will file contracts, submittals, RFIs, drawings, and correspondence with precise version control, ensuring timely delivery to project teams, owners, and clients; collaborate with project managers and compliance staff throughout every phase of a project.