Document Controls Specialist

United Utility; Addison (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

United Utility is seeking a Document Controls Specialist in Addison, Texas. This role supports the PMO by managing document control processes across power delivery projects, ensuring documentation is accurate, compliant, and accessible to all stakeholders.

The ideal candidate has 2+ years of experience in document control, strong skills in Microsoft Office, particularly Excel and SharePoint, and exceptional attention to detail. They will maintain document logs, manage version control, and train team members on control procedures.

Qualifications

• 2+ years of experience in document control or records management.
• Proficiency with document management systems and Microsoft Office, especially Excel and SharePoint.
• Strong attention to detail and organizational skills.

Responsibilities

• Develop and maintain document control procedures and systems.
• Manage the intake, processing, and storage of documents.
• Ensure all documents are accurate and version-controlled.
• Conduct regular document audits for accuracy and completeness.

Skills

document control

records management

Microsoft Office (Excel, SharePoint)

attention to detail

organizational skills

Tools

SharePoint

Aconex

EDMS

Job description

About the Role

The Document Controls Specialist supports the PMO by managing, maintaining, and enforcing document control processes across power delivery projects, including Transmission, Distribution, Substation, and Grid Infrastructure Programs. This role ensures project documentation is accurate, complete, properly versioned, compliant with internal standards, and readily accessible to project teams, clients, and external stakeholders throughout the project lifecycle.

Key Responsibilities

• Develop, implement, and maintain document control procedures and systems
• Manage the intake, processing, storage, retrieval, and distribution of documents
• Ensure all documents are accurate, complete, and properly version-controlled
• Maintain document logs, registers, and tracking systems
• Ensure compliance with internal standards, industry regulations, and audit requirements
• Conduct regular document audits to verify accuracy and completeness
• Support internal and external audits by providing required documentation
• Monitor document revisions and ensure proper version control practices
• Track changes and maintain historical records of document updates
• Archive obsolete documents in accordance with retention policies
• Coordinate document flow between project teams, vendors, and stakeholders
• Ensure timely distribution of documents to relevant stakeholders
• Administer and maintain document management systems (e.g., SharePoint, Aconex, EDMS)
• Train team members on document control procedures and tools
• Generate reports on document status, compliance, and workflows

Key Qualifications

• 2+ years of experience in document control, records management, or a similar role
• Proficiency with document management systems and Microsoft Office (especially Excel and SharePoint)
• Strong attention to detail and organizational skills

Equal Opportunity Employer

Equal Opportunity Employer is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Equal Opportunity Employer, including disabled and veterans.