Project Document Controller (PDC)

Apollo Professional Solutions; Hillsboro (OR); On-site; USD 60,000 - 85,000; Full time

Job summary

Apollopros is seeking a highly organized Project Document Controller (PDC) to support capital project operations in a fast-paced engineering environment in Hillsboro, OR. The role splits roughly 50% between document control and 50% admin coordination, reporting to Project Managers and cross-functional teams onsite.

Responsibilities include maintaining document control systems, tracking submissions, archiving, and ensuring compliance with standards, while providing onboarding, meeting

Qualifications

• 2–5 years of experience as a Project Document Controller or similar role.
• Experience with CAPEX projects.
• Background in engineering, business, or related fields.
• Onsite Hillsboro location preferred.

Responsibilities

• Administer and maintain project document control systems and workflows.
• Track status, milestones, and submission schedules; archive files.
• Provide project administration support and coordinate meetings.
• Assist with BIM plans and site handover coordination.

Skills

Document control

Project administration

Cross-functional coordination

Organizational skills

Communication skills

Education

Engineering background

Business Administration background

Technical Operations background

Tools

Autodesk Construction Cloud

Microsoft Office

Google Workspace

Electronic document management systems

Job description

Project Document Controller (PDC) – Contract Location: Hillsboro, OR (Onsite) Schedule: Monday-Friday | Standard Business Hours Relocation Assistance: Not Available (Location must be listed on resume)

Support Critical Capital Projects Through Document Control & Project Administration

We are seeking a highly organized Project Document Controller (PDC) to support capital project operations in a fast-paced engineering and construction environment. This role serves as a key member of the project team, responsible for managing project documentation, maintaining document control processes, and providing essential administrative support to Project Managers and project stakeholders. This position offers a balanced mix of responsibilities, with approximately 50% focused on document control and 50% dedicated to project administration and coordination.

Position Overview

As a Project Document Controller, you will ensure project documentation is accurately managed, tracked, distributed, and archived throughout the project lifecycle. You will also provide operational and administrative support to help keep projects running efficiently and in compliance with organizational standards.

Key Responsibilities

• Project Document Control (50%) Administer and maintain project document control systems, processes, and workflows. Ensure compliance with established documentation standards, policies, and procedures. Implement document management processes and support project teams through training sessions and project kick-off workshops. Develop, maintain, and update Project Document Control and BIM Plans for capital projects. Collaborate with Design Managers to support BIM Plan development and implementation. Establish and manage electronic document management workflows. Track document status, milestones, planned submissions, overdue documentation, and delivery schedules. Archive project files and ensure authorized team members maintain proper access to required documentation. Manage user permissions and access within document management systems. Coordinate project document handover to site repositories and verify compliance with site standards and documentation requirements. Support document visibility and reporting by monitoring planned versus actual document delivery timelines.
• Administrative Support (50%) Coordinate site onboarding activities, including badging and IT access support. Manage visitor access and escort visitors when required. Assign required training and monitor training completion status. Schedule meetings, manage calendars, and coordinate project team logistics. Prepare meeting arrangements and provide general project coordination support. Assist Project Managers with day-to-day operational and administrative tasks. Help maintain smooth communication and coordination across project teams and stakeholders.

Required Qualifications

Education & Experience

• Background in Engineering, Business Administration, Technical Operations, or a related field, or equivalent relevant work experience.
• 2-5 years of experience working as a Project Document Controller (PDC) or in a similar document management role.

Technical Skills

• Experience supporting document control activities within CAPEX (Capital Expenditure) Projects.
• Hands‑on experience with Autodesk Construction Cloud (ACC) or similar document management repositories.
• Proficiency with: Microsoft Office Suite Google Workspace (Google Suite) Electronic document management systems.
• Experience maintaining document workflows, tracking systems, and project repositories.

Professional Skills

• Strong organizational and administrative capabilities.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong problem‑solving skills and ability to work independently in a project environment.
• Experience collaborating with project managers, contractors, engineers, and other stakeholders.

Why Join This Opportunity?

This role provides an opportunity to play an essential part in the successful execution of high‑visibility capital projects. You'll gain exposure to project management, engineering, construction documentation, BIM processes, and cross-functional project operations while supporting critical project deliverables from initiation through completion.

Keywords: Project Document Controller, Document Control Specialist, Project Coordinator, CAPEX Projects, Autodesk Construction Cloud, ACC, BIM Coordination, Project Administration, Engineering Projects, Construction Documentation, Records Management, Project Support, Document Management Systems, Capital Projects, Administrative Coordinator, Hillsboro OR Jobs, Contract Opportunities, Project Controls.