Project Document Controller & Admin Coordinator

Pharmaceutical Company; Hillsboro (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

Pharmaceutical Company in Hillsboro, OR is seeking a Project Document Controller (PDC) to support a major CAPEX/engineering project. The role is about 50% Document Control and 50% Project Administrative Support, reporting to the Project Manager and team.

Responsibilities include managing docs through the lifecycle, establishing workflows, and developing DOC/ BIM plans, while ensuring security, access, and timely reporting. On-site collaboration with project staff and contractors is expected.

Qualifications

• 2–5 years in project document control or related roles.
• Experience supporting CAPEX, construction, engineering, semiconductor, biotech, pharma, or manufacturing projects preferred.
• Familiar with ACC and BIM 360 or similar document-control platforms.

Responsibilities

• Manage and monitor project documentation throughout the project lifecycle.
• Establish and maintain electronic document management workflows and processes.
• Develop and maintain Project Document Control and BIM Plans for CAPEX projects.
• Ensure project documents are reviewed, version-controlled, archived and accessible.
• Maintain document status tracking, milestones, look-ahead schedules, and overdue reporting.
• Coordinate document transmittals, approvals, and project deliverables.
• Support final document handover to the site repository while adhering to company standards.
• Provide document management training and support to project team members and contractors.
• Support project onboarding, badging, and IT access processes.
• Coordinate visitor access and escorts when required.
• Schedule meetings and manage project calendars.
• Prepare meeting materials and maintain project records.

Skills

Project document control

Document management

Project coordination

Organizational skills

Communication skills

Multi-tasking

Interpersonal skills

Tools

Autodesk Construction Cloud (ACC)

BIM 360

Microsoft Office

Google Workspace

Job description

Pharmaceutical Company in Hillsboro, OR is seeking a Project Document Controller (PDC) to support a major CAPEX/engineering project. The role is about 50% Document Control and 50% Project Administrative Support, reporting to the Project Manager and team.

Responsibilities include managing docs through the lifecycle, establishing workflows, and developing DOC/ BIM plans, while ensuring security, access, and timely reporting. On-site collaboration with project staff and contractors is expected.