Project Document Controller (PDC)

Spectraforce Technologies; Hillsboro (OR); On-site; USD 60,000 - 90,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a Project Document Controller for a Hillsboro, Oregon assignment. The role splits 50/50 between project document control and administrative support, with onsite work schedule Monday–Friday in day hours.

The ideal candidate has 2–5 years as a PDC and experience with CAPEX documentation, BIM planning, and Autodesk ACC. A strong focus on accuracy and collaboration with the project team is essential.

Qualifications

• Technical Expertise in engineering, business administration or equivalent field or work.
• 2-5 years work experience as PDC.

Responsibilities

• Document Control: adhere to policies, implement document management procedures, develop BIM/Document Controls plan, archive files, set up status tracking, handover to site repository.
• Administrative Support: manage site onboarding, coordinate visitor access, assign and track training, manage calendars and meeting arrangements, provide general project admin support.

Skills

Document control

CAPEX Projects

BIM planning

MS Office

Google Suite

Autodesk ACC

Communication

Education

Engineering or Business Administration

Tools

Autodesk ACC

CAPEX document mgmt system

MS Office

Google Suite

Job description

Position Title: Project Document Controller (PDC)

Work Location: Hillsboro OR

Assignment Duration: 12+ Months

Work Schedule: Monday-Friday - day time business hours

Work Arrangement: Onsite

Position Summary:

• The Project Document Controller (PDC) is a key member of the project team responsible for managing and monitoring project documentation while providing operational assistance to the Project Manager. The responsibilities of this role are structured as approximately 50% Project Document Control and 50% Administrative Support.

Key Responsibilities: Document Control (50%):

• Adhere to and enforce policies and procedures for documentation
• Implement project document management procedures and systems, project document management training and (kick-off) workshops for project management team and/ or contractor
• Develop and update the Project Document Controls & BIM Plan in CAPEX Projects. BIM Plan development with support from Design Manager.
• Archive files and ensure that all team members have access to necessary documentation and maintains user access.
• Establish and maintain electronic Document Management Workflows
• Set up document status tracking based on milestones with (look ahead and overdue documents) for efficient document management and visibility of planned versus actual document delivery.
• Responsible for document handover to site repository, ensuring site standards and requirements are met

Administrative Support (50%):

• Manage site onboarding process for badging and IT support
• Coordinate visitor access and escort visitors as needed
• Assign training and track training completion status.
• Manage calendar scheduling and meeting arrangements for the project team.
• Provide general project administrative support and assist the Project Managers with routine operational tasks.

Qualification & Experience: Education / Experience:

• Technical Expertise in engineering, business administration or equivalent field or work
• 2-5 years work experience as PDC

Knowledge / Skills / Competencies:

• Project Documentation in CAPEX Projects - ACC Autodesk Construction Cloud (repository) is the system used
• Proficiency in using MS-Office applications, Google Suite and CAPEX document mgmt system
• Good communication and interpersonal skills