Project Document Controller (PDC)

System One; Hillsboro (OR); On-site; USD 41,000 - 43,000; Part time

Job summary

System One, Inc. is seeking a Project Document Controller (PDC) for an onsite contract in Hillsboro, OR. The role alternates between project document control and administrative support, reporting to the Project Manager.

Typical hours are daytime, Monday through Friday. The ideal candidate will have 2–5 years of PDC experience, familiarity with CAPEX Autodesk Construction Cloud, and strong skills with MS Office and Google Suite.

Qualifications

• Technical expertise in engineering, business administration or equivalent field or work.
• 2-5 years work experience as PDC.
• Experience with CAPEX Autodesk Construction Cloud (repository).
• Proficiency with MS Office and Google Suite, and CAPEX document management system.
• Good communication and interpersonal skills.
• Document control experience with ability to handle administrative tasks.
• Self-starter, organized and able to take notes.

Responsibilities

• Manage and monitor project documentation and provide operational assistance to the Project Manager.
• Enforce COMPANY documentation policies and procedures.
• Develop and implement project document management procedures and training.
• Create and update the Project Document Controls & BIM Plan in CAPEX Projects.
• Archive files and ensure access for team members; maintain electronic workflows.
• Set up document status tracking and report look-ahead and overdue documents.
• Handover documents to COMPANY site repository and ensure site standards.
• Manage site onboarding for badging and IT support.
• Coordinate visitor access and escort, assign training and track completion.
• Coordinate calendar scheduling and general project administrative tasks.

Tools

ACC Autodesk Construction Cloud

Job description

Job Title: Project Document Controller (PDC)
Location: Hillsboro, OR
Type: Contract
Compensation: $30-31.32
Work Model: Onsite
Hours: Monday-Friday - daytime business hours

Overview

The Project Document Controller (PDC) is a key member of the project team responsible for managing and monitoring project documentation while providing operational assistance to the Project Manager. The responsibilities of this role are structured as approximately 50% Project Document Control and 50% Administrative Support.

Responsibilities

• Manage and monitor project documentation while providing operational assistance to the Project Manager.
• Adhere to and enforce COMPANY policies and procedures for documentation.
• Implement project document management procedures and systems, project document management training and (kick-off) workshops for project management team and/ or contractor.
• Develop and update the Project Document Controls & BIM Plan in CAPEX Projects. BIM Plan development with support from Design Manager.
• Archive files and ensure that all team members have access to necessary documentation and maintains user access.
• Establish and maintain electronic Document Management Workflows.
• Set up document status tracking based on milestones with (look ahead and overdue documents) for efficient document management and visibility of planned versus actual document delivery.
• Responsible for document handover to COMPANY site repository, ensuring COMPANY site standards and requirements are met.
• Manage site onboarding process for badging and IT support.
• Coordinate visitor access and escort visitors as needed.
• Assign training and track training completion status.
• Manage calendar scheduling and meeting arrangements for the project team.
• Provide general project administrative support and assist the Project Managers with routine operational tasks.

Requirements

• Technical Expertise in engineering, business administration or equivalent field or work.
• 2-5 years work experience as PDC.
• Project Documentation in CAPEX Projects - ACC Autodesk Construction Cloud (repository) is the system used.
• Proficiency in using MS-Office applications, Google Suite and CAPEX document mgmt system.
• Good communication and interpersonal skills.
• Must have document control experience (over admin experience), but must be comfortable doing both aspects of the role.
• ACC Autodesk Construction Cloud (repository) - is the capex projects system the team uses. Ideal candidate would have experience with this system.
• Candidate would be a self starter, take notes & very organized.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.