Project Document Controller (PDC)

System One Clinical & Science; Hillsboro (OR); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Spending accounts

Life insurance

401(k) plan

Job summary

System One Clinical & Science is seeking a Project Document Controller (PDC) for Hillsboro, OR. The role is contract-based and onsite, with compensation around $30–31.32 per hour in daytime business hours, Monday through Friday.

The PDC will manage project documentation and provide Administrative support to the Project Manager. The incumbent will develop and maintain the CAPEX document management procedures, train the team on documents workflows, and ensure access to critical files.

Qualifications

• 2–5 years work experience as PDC.
• Experience with CAPEX project documentation in ACC Autodesk Construction Cloud.
• Proficiency with MS Office and Google Suite.
• Strong communication and interpersonal skills.
• Comfortable handling both document control and administrative tasks.

Responsibilities

• Manage and monitor project documentation while providing operational assistance to the Project Manager.
• Adhere to and enforce COMPANY policies and procedures for documentation.
• Implement project document management procedures and training sessions for the team.
• Develop and update the Project Document Controls & BIM Plan in CAPEX Projects; BIM planning support.
• Archive files and ensure access for all team members; maintain electronic document workflows.
• Set up document status tracking based on milestones and look-ahead/overdue documents.
• Oversee handover to COMPANY site repository and compliance with site standards.
• Coordinate site onboarding for badging and IT support, and manage visitor access.
• Assign training and track completion; manage calendar scheduling and meetings.
• Provide general project administrative support to assist Project Managers.

Skills

MS Office

Google Suite

ACC Autodesk Construction Cloud

Document control experience

Communication skills

Tools

CAPEX document mgmt system

Job description

Job Title: Project Document Controller (PDC)
Location: Hillsboro, OR
Type: Contract
Compensation: $30-31.32
Work Model: Onsite
Hours: Monday-Friday - daytime business hours

Overview

The Project Document Controller (PDC) is a key member of the project team responsible for managing and monitoring project documentation while providing operational assistance to the Project Manager. The responsibilities of this role are structured as approximately 50% Project Document Control and 50% Administrative Support.

Responsibilities

• Manage and monitor project documentation while providing operational assistance to the Project Manager.
• Adhere to and enforce COMPANY policies and procedures for documentation.
• Implement project document management procedures and systems, project document management training and (kick-off) workshops for project management team and/ or contractor.
• Develop and update the Project Document Controls & BIM Plan in CAPEX Projects. BIM Plan development with support from Design Manager.
• Archive files and ensure that all team members have access to necessary documentation and maintains user access.
• Establish and maintain electronic Document Management Workflows.
• Set up document status tracking based on milestones with (look ahead and overdue documents) for efficient document management and visibility of planned versus actual document delivery.
• Responsible for document handover to COMPANY site repository, ensuring COMPANY site standards and requirements are met.
• Manage site onboarding process for badging and IT support.
• Coordinate visitor access and escort visitors as needed.
• Assign training and track training completion status.
• Manage calendar scheduling and meeting arrangements for the project team.
• Provide general project administrative support and assist the Project Managers with routine operational tasks.

Requirements

• Technical Expertise in engineering, business administration or equivalent field or work.
• 2-5 years work experience as PDC.
• Project Documentation in CAPEX Projects - ACC Autodesk Construction Cloud (repository) is the system used.
• Proficiency in using MS-Office applications, Google Suite and CAPEX document mgmt system.
• Good communication and interpersonal skills.
• Must have document control experience (over admin experience), but must be comfortable doing both aspects of the role.
• ACC Autodesk Construction Cloud (repository) - is the capex projects system the team uses. Ideal candidate would have experience with this system.
• Candidate would be a self starter, take notes & very organized.

System One, and its subsidiaries includingMountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.