Document Control Specialist

Sharp Decisions; Hillsboro (OR); On-site; USD 65,000 - 85,000; Full time

Job summary

Sharp Decisions seeks a Project Document Controller to manage and monitor project documentation while supporting the Project Manager. The role splits roughly 50% document control and 50% administrative tasks within a CAPEX project environment.

The ideal candidate has 2–5 years of PDC experience, is highly organized, and comfortable with ACC Autodesk Construction Cloud and CAPEX document management systems. This is a 12-month contract with extension potential and on-site work in Hillsboro, Oregon.

Qualifications

• Must have document control experience and be comfortable with both document control and administrative tasks.
• Experience with CAPEX project documentation and ACC Autodesk Construction Cloud is required.
• Strong organizational and note-taking abilities with attention to detail.
• Proficient in MS Office and Google Suite; good communication and interpersonal skills.

Responsibilities

• Manage project documentation and ensure access for team members.
• Develop and enforce document control procedures and workflows.
• Assist Project Manager with administrative tasks and scheduling.
• Coordinate onboarding, training tracking and site access as needed.

Skills

Document control experience

Organizational skills

Self-starter

Communication skills

Education

Engineering, business administration or equivalent

Tools

ACC Autodesk Construction Cloud

MS Office

Google Suite

CAPEX document mgmt system

Job description

Contract of 12 months with possible extension

Must have document control experience (over admin experience), but must be comfortable doing both aspects of the role.

- ACC Autodesk Construction Cloud (repository) - is the capex projects system the team uses. Ideal candidate would have experience with this system.

- Candidate would be a self starter, take notes & very organized.

Job Summary

The Project Document Controller (PDC) is a key member of the project team responsible for managing and monitoring project documentation while providing operational assistance to the Project Manager. The responsibilities of this role are structured as approximately 50% Project Document Control and 50% Administrative Support.

Duties and Responsibilities

Document Control (50%):

• Adhere to and enforce policies and procedures for documentation
• Implement project document management procedures and systems, project document management training and (kick-off) workshops for project management team and/ or contractor
• Develop and update the Project Document Controls & BIM Plan in CAPEX Projects. BIM Plan development with support from Design Manager.
• Archive files and ensure that all team members have access to necessary documentation and maintains user access.
• Establish and maintain electronic Document Management Workflows
• Set up document status tracking based on milestones with (look ahead and overdue documents) for efficient document management and visibility of planned versus actual document delivery.
• Responsible for document handover to site repository, ensuring site standards and requirements are met

Administrative Support (50%):

• Manage site onboarding process for badging and IT support
• Coordinate visitor access and escort visitors as needed
• Assign training and track training completion status.
• Manage calendar scheduling and meeting arrangements for the project team.
• Provide general project administrative support and assist the Project Managers with routine operational tasks.

Typical Minimum Requirements for a PDC

Education / Experience:

• Technical Expertise in engineering, business administration or equivalent field or work
• 2-5 years work experience as PDC
• Project Documentation in CAPEX Projects - ACC Autodesk Construction Cloud (repository) is the system used
• Proficiency in using MS-Office applications, Google Suite and CAPEX document mgmt system
• Good communication and interpersonal skills