Project Document Controller

Pharmaceutical Company; Hillsboro (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

Pharmaceutical Company in Hillsboro, OR is seeking a Project Document Controller (PDC) to support a major CAPEX/engineering project. The role is about 50% Document Control and 50% Project Administrative Support, reporting to the Project Manager and team.

Responsibilities include managing docs through the lifecycle, establishing workflows, and developing DOC/ BIM plans, while ensuring security, access, and timely reporting. On-site collaboration with project staff and contractors is expected.

Qualifications

• 2–5 years in project document control or related roles.
• Experience supporting CAPEX, construction, engineering, semiconductor, biotech, pharma, or manufacturing projects preferred.
• Familiar with ACC and BIM 360 or similar document-control platforms.

Responsibilities

• Manage and monitor project documentation throughout the project lifecycle.
• Establish and maintain electronic document management workflows and processes.
• Develop and maintain Project Document Control and BIM Plans for CAPEX projects.
• Ensure project documents are reviewed, version-controlled, archived and accessible.
• Maintain document status tracking, milestones, look-ahead schedules, and overdue reporting.
• Coordinate document transmittals, approvals, and project deliverables.
• Support final document handover to the site repository while adhering to company standards.
• Provide document management training and support to project team members and contractors.
• Support project onboarding, badging, and IT access processes.
• Coordinate visitor access and escorts when required.
• Schedule meetings and manage project calendars.
• Prepare meeting materials and maintain project records.

Skills

Project document control

Document management

Project coordination

Organizational skills

Communication skills

Multi-tasking

Interpersonal skills

Tools

Autodesk Construction Cloud (ACC)

BIM 360

Microsoft Office

Google Workspace

Job description

We are seeking a Project Document Controller (PDC) to support a major CAPEX/engineering project in Hillsboro, OR. This role is responsible for managing project documentation and providing administrative support to the Project Manager and project team.

The position is approximately 50% Document Control and 50% Project Administrative Support.

Key Responsibilities

Project Document Control

• Manage and monitor project documentation throughout the project lifecycle.
• Establish and maintain electronic document management workflows and processes.
• Develop and maintain Project Document Control and BIM Plans for CAPEX projects.
• Ensure project documents are properly reviewed, tracked, version-controlled, archived, and accessible.
• Maintain document status tracking, milestones, look-ahead schedules, and overdue document reporting.
• Coordinate document transmittals, approvals, and project deliverables.
• Support final document handover to the site repository while ensuring company standards are met.
• Maintain appropriate user access and document security.
• Provide document management training and support to project team members and contractors.

Project Administrative Support

• Support project onboarding, badging, and IT access processes.
• Coordinate visitor access and escorts when required.
• Assign and track required project training.
• Schedule meetings and manage project calendars.
• Prepare meeting materials and maintain project records.
• Provide general administrative and operational support to Project Managers.

Required Qualifications

• 2–5 years of experience in Project Document Control, Document Management, Project Coordination, or a related role.
• Experience supporting CAPEX, construction, engineering, semiconductor, biotech, pharmaceutical, or manufacturing projects preferred.
• Experience with Autodesk Construction Cloud (ACC) and/or BIM 360 preferred.
• Strong knowledge of document management and document control processes.
• Proficiency with Microsoft Office and Google Workspace.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet project deadlines.
• Technical expertise in engineering, business administration, construction, or equivalent practical experience.