Document Controller

Access Sciences; Hillsboro (OR); On-site; USD 50,000 - 65,000; Full time

Job summary

Access Sciences Corporation is seeking an experienced Document Controller to join our team in Hillsboro, Oregon. You will work with a team of document controllers to implement and manage document control standards and facilitate turnover at the end of projects, coordinating with contractors, project teams, and project managers.

Daily duties include analyzing, quality checking, filing, and retrieving electronic design and construction documents; processing incoming and outgoing transmittals; and

Qualifications

• 1+ years of full-cycle electronic document control experience.
• Experience with project close-out is a plus.
• Experience with EDMS and records management in engineering/construction projects.
• Strong writing and communication skills; ability to manage multiple tasks.
• Ability to work with multiple stakeholders and on-site requirements.

Responsibilities

• Analyze, quality check, file, and retrieve electronic construction documents.
• Process documents for incoming and outgoing transmittals.
• Review technical reports, specifications, drawings, and other documents.
• Index, file, and control documentation for engineering/construction projects.
• Collaborate with contractors, project teams, and clients on document control.
• Provide training and guidance on document control procedures.
• Resolve issues and mitigate risks proactively.

Skills

Document control

EDMS

Adobe Acrobat

MS Office

Communication

Team collaboration

Technical writing

Organizational skills

Flexibility

Fast-paced environment

Tools

Adobe Acrobat

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Access

Job description

Access Sciences Corporation is a nationwide professional services firm seeking an experienced Document Controller with 1+ years of experience to join our team. In this role, you will work with a team of Document Controllers to implement and manage document control operations by maintaining and administering document control standards and facilitating the process of document turnover at the end of projects. You will work with multiple contractors, project team members, and project managers while controlling, distributing, maintaining, and retrieving project documents. You may need to work proactively to resolve issues and mitigate risks.

Daily, you will analyze, quality check, file, and retrieve electronic design and construction-related documents. Additionally, you will process documents for incoming and outgoing transmittals. You will need to review technical reports, specifications, drawings, and other documents. You will need to identify and use the correct tools, systems, and techniques to index, file, and control it.

You will engage with multiple stakeholders and will need to demonstrate professional, timely, and accurate communication skills.

Work hours are Monday - Friday, 7 am - 4 pm. This role requires 2 days per month to be on-site (based on team rotation). 1-2 weeks additional onsite time during initial onboarding/training.

The compensation for this role is between $50,000 - $65,000

Responsibilities:

• Analyze, quality check, file, and retrieve electronic construction related documents
• Process documents on incoming and outgoing transmittals
• Review and revise technical reports, specifications, drawings, and other documents
• Identify and use the correct tools, systems, and techniques to index, file, and control documentation related to engineering and construction projects.
• Work with multiple contractors, project team members, and project management with the control, distribution, maintenance, and retrieval of project documents
• Work proactively to resolve issues and mitigate risks
• Support, train, and guide other team members and the client on document control procedures

Skills, Experience, and Knowledge:

• 1+ years of full-cycle electronic document control. Experience with project close-out a plus
• Demonstrated experience of document control and records management includingEngineering and Vendor document management, As-Built documentation, turnover processes, technical close-out, and project archiving. Experience with Greenfield and Brownfield projects a plus
• Construction industry experience with an understanding of engineering, project phases, facilities, and documents for operations a plus
• Working knowledge of Electronic Document Management Systems (EDMS) a plus.
• Strong experience in Adobe Acrobat, MS Office: Outlook, Word, Excel, PowerPoint, and Access with a professional understanding of templates, macros, and formatting styles
• Effective collaborationskills; this is a team-based environment with interaction among team members and the client
• Excellent writing skills, i.e., technical documentation, specifications, training materials, presentations
• Excellent interpersonal, organizational, and communication skills, capable of managing multiple tasks of differing priorities with precision and accuracy
• Ability to remain flexible when dealing with changing client requirements
• Ability to work in a fast-paced environment while maintaining a high level of quality

Access Sciences is an employee-owned consulting and managed services firm headquartered in Houston, Texas with a national reach. Our employees enjoy a range of benefits, including Competitive base compensation, Employee Stock Ownership Plan (ESOP), 401(k) and 401(k) Roth with company match, Medical, Dental, and Vision Plans, Flexible Spending Account (Medical and Dependent Care), Health Savings Account (HSA) with company contribution, Disability and Life Insurance, company paid, Voluntary Life Insurance, Paid Time Off, Paid Holidays, Paid Sick Time, and Paid Volunteer Hours

Access Sciences Corporation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.