Precision Document Controller | EDMS & Compliance

Kokosing, Inc.; St. Louisville (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Disability Insurance

Paid Time Off

401K Plan

Job summary

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator for in-office work in Columbus, OH. The role administers project document control systems, ensuring accurate documentation, compliance, and effective communication across stakeholders.

The coordinator will manage document flow, training, and distribution while maintaining records and supporting project teams throughout the lifecycle.

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records and information management principles is an asset.
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.
• Strong attention to detail, flexibility, and self-motivation.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.

Skills

EDMS

Microsoft Office

Detail oriented

Communication skills

Self-motivated

Tools

EDMS software

Job description

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator for in-office work in Columbus, OH. The role administers project document control systems, ensuring accurate documentation, compliance, and effective communication across stakeholders.

The coordinator will manage document flow, training, and distribution while maintaining records and supporting project teams throughout the lifecycle.