Project Document Control Specialist

Villavicencio & Associates Construction; Bayamón (PR); On-site; USD 55,000 - 85,000; Full time

Job summary

Villavicencio & Associates Construction is seeking a Project Document Control Specialist to manage project documentation in Procore. The role involves organizing drawings, RFIs, submittals, and change orders while maintaining logs and ensuring alignment with contract requirements.

Strong communication in Spanish and English is essential, and candidates should have a Bachelor's degree in Engineering or a related field with at least three years of document control experience in construction,

Qualifications

• Bachelor's degree in Engineering or related field.
• Minimum 3 years of construction document control experience.
• Procore proficiency with workflows and staff training.

Responsibilities

• Maintain accurate project records (drawings, RFIs, submittals, change orders) in Procore.
• Ensure document control processes align with contractual requirements.
• Coordinate with project managers, engineers, and subcontractors to track status and close-out items.

Skills

Procore proficiency

Self-starter

Bilingual (Spanish/English)

Education

Bachelor's degree in Engineering or related field

Tools

Procore

Job description

Scope of Work: Project Document Control Specialist

Position Type: Full-Time Employee

Key Requirements

• Procore proficiency: Demonstrated hands-on experience managing project documentation, RFIs, submittals, drawings, and correspondence logs within Procore; able to configure workflows and train field/office staff on the platform.
• Self-starter: Proven ability to manage document control processes independently with minimal supervision, proactively identifying gaps in documentation and driving resolution.
• Industry background: Minimum 3 years of construction document control experience, with a strong preference for candidates who have worked on pharmaceutical and/or industrial capital projects.
• Education: Bachelor's degree in Engineering or a related field (Construction Management, Architecture, etc.).

Excellent communication (Spanish and English required)

Core Responsibilities (Summary)

• Maintain accurate, up-to-date project records (drawings, specifications, RFIs, submittals, change orders, transmittals) in Procore.
• Ensure document control processes align with project and contractual requirements.
• Coordinate with project managers, engineers, and subcontractors to track document status and close-out items.