Document Control Specialist — Procore & Project Coordination

Quanta Infrastructure Solutions Group, LLC; Louisiana; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive compensation

Health coverage

Telehealth

EAP

HSA

401(k) Retirement Plan

Disability insurance

Life & AD&D insurance

Paid time off

Paid holidays

Parental leave

Education reimbursement

Job summary

Quanta Infrastructure Solutions Group, LLC seeks a Document Control Specialist to manage receipt, retention and distribution of drawings, documents, and correspondence for clients and vendors. You will work with the Procore system and project teams to ensure timely, accurate document flow and compliance with contract requirements.

The role requires a high school diploma, strong Microsoft Office skills, and attention to detail, with preferred 2 years of experience in transmission/distribution

Qualifications

• High School diploma or equivalent.
• Competency with Microsoft Office applications and general computer literacy.
• Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field (preferred).
• 2 years’ experience as Document Control Specialist within the transmission/distribution space (preferred).
• Experience with Procore or other Document Control software (preferred).

Responsibilities

• Coordinate account access to the document control system and train new users with the Procore Administrator.
• Set up Procore Submittals as outlined in contract documents.
• Maintain distribution list of responsible parties for document review.
• Assign workflow to responsible parties to review vendor documents within Procore.
• Expedite a response from the vendor after review as needed.
• Ensure revisions of documents stay in sync between Client, QISG team and vendor.
• File appropriate documentation for final job books within Procore or other document control programs.
• Adhere to internal standards, policies, and procedures.
• Complete special projects and other duties as assigned or requested.
• Coordinate document delivery to meet project schedule with Project team/Procurement Lead.
• Identify and elevate supplier/contract documentation clashes to Project Team and Procurement Lead.

Skills

Microsoft Office

General computer literacy

Self-starter

Communication skills

Time management

Customer service

Education

High School diploma or equivalent

Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field

Tools

Procore

Job description

Quanta Infrastructure Solutions Group, LLC seeks a Document Control Specialist to manage receipt, retention and distribution of drawings, documents, and correspondence for clients and vendors. You will work with the Procore system and project teams to ensure timely, accurate document flow and compliance with contract requirements.

The role requires a high school diploma, strong Microsoft Office skills, and attention to detail, with preferred 2 years of experience in transmission/distribution