Project Coordinator Intern - Water Resources

Walter P Moore; Indiana (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

Walter P Moore seeks a detail-oriented professional for project coordination in Indiana, Pennsylvania. The role includes drafting proposals, maintaining project files, reviewing documents, and client follow-ups.

A Bachelor's degree in science is required, with a Master's preferred. Proficiency in various Microsoft tools is essential. The successful candidate will enjoy a collaborative environment, contributing significantly to project continuity.

Qualifications

• Bachelor's degree in science is required; Master's degree in Communications preferred.
• PMP or Project Management certification is a plus.
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, Teams, SharePoint, and Outlook.

Responsibilities

• Assist in drafting and formatting proposal documents.
• Maintain organized project files, ensuring documents are properly filed and indexed.
• Review work products for grammar, spelling, and formatting accuracy.
• Coordinate document production for litigation projects.
• Proactively follow up with clients for status updates.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving

Software adaptability

Education

Bachelor's degree in science

Master's degree in Communications

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Microsoft Teams

SharePoint

Outlook

Job description

Overview

Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world’s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 24 U.S. offices and 7 international locations.

Responsibilities

We are seeking an organized and detail-oriented professional to support project coordination and administrative tasks. Key responsibilities include:

• Assist in drafting and formatting proposal documents.
• Maintain organized project files, ensuring documents are properly filed and indexed.
• Review work products (e.g., reports, memos) for grammar, spelling, and formatting accuracy.
• Coordinate document production for litigation projects while following SOP requirements.
• Proactively follow up with clients for status updates to ensure project continuity.
• Support the Project Coordinator in tracking deadlines and ensuring the team stays on task.
• Submit expense reports using SAP Concur.
• Assist in maintaining and renewing professional memberships and P.E. licenses.
• Participate in team and office meetings, providing administrative support as needed.
• Assist with collection efforts on aged invoices when required.
• Maintain a daily record of time for both billable and non-billable activities.

Qualifications

• Bachelor's degree in science is required; Master's degree in Communications preferred.
• PMP or Project Management certification is a plus.
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, Teams, SharePoint, and Outlook.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks effectively.
• Excellent communication skills with a proactive approach to problem-solving.
• Ability to learn and adapt to new software quickly.