Project Coordinator

Frederick Fox; Charlotte (NC); On-site; USD 52,000 - 76,000; Full time

Job summary

Frederick Fox is seeking a highly organized Project Coordinator to support project teams through the full lifecycle, from pre-construction to closeout. The role emphasizes coordinating activities, maintaining documentation, and facilitating field-office communication to ensure on-time, in-scope, quality project delivery.

The successful candidate will thrive in a fast-paced environment, manage multiple priorities, and collaborate with both office and field teams to uphold high standards of

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and competing priorities simultaneously.
• Strong problem-solving skills and attention to detail.
• Ability to work collaboratively with both office and field teams.

Responsibilities

• Assist with project setup within project management systems and review project scope, drawings, schedules, and documentation with project managers.
• Coordinate project schedules, labor resources, materials, equipment, subcontractors, and vendors.
• Ensure permits, inspections, utility coordination, and project logistics are completed prior to mobilization.
• Monitor progress and maintain accurate records; coordinate communication among stakeholders.
• Support closeout activities, punch lists, and final project documentation.

Skills

Organizational skills

Time management

Communication

Multitasking

Attention to detail

Collaboration

Microsoft Excel

Scheduling software

Tools

Microsoft Excel

Scheduling software

Job description

Project Coordinator

Position Summary

We are seeking a highly organized and detail-oriented Project Coordinator to support project teams throughout the entire project lifecycle, from pre-construction and planning through project completion and closeout. This role is responsible for coordinating project activities, maintaining accurate documentation, facilitating communication between field and office teams, and helping ensure projects are delivered on time, within scope, and to quality standards.

The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and excels at managing multiple priorities while supporting cross-functional teams.

Key Responsibilities

Project Planning & Pre-Construction

• Assist with project setup within project management systems.
• Review project scope, drawings, schedules, and supporting documentation with project managers.
• Coordinate project schedules, labor resources, materials, equipment, subcontractors, and vendors.
• Ensure permits, inspections, utility coordination, and project logistics are completed prior to project mobilization.
• Support pre-construction planning activities to ensure projects are prepared for execution.

Project Coordination & Execution

• Monitor project progress and maintain accurate project records throughout execution.
• Coordinate communication between project managers, field personnel, subcontractors, suppliers, and other stakeholders.
• Assist in resolving scheduling conflicts, material shortages, and project-related issues.
• Track project milestones, production quantities, and daily activities.
• Maintain organized project documentation, including daily reports, photographs, field notes, schedules, and project files.
• Ensure project information is updated accurately within project management systems.

Project Closeout

• Coordinate completion of punch list items and outstanding project tasks.
• Assist with project closeout documentation and ensure required records are complete and organized.
• Support final quantity verification and project billing activities.
• Coordinate project closeout meetings, final walkthroughs, and client communications.
• Confirm project documentation is complete before final project closeout.

Qualifications

Required

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and competing priorities simultaneously.
• Strong problem-solving skills with the ability to adapt in a fast-paced environment.
• High attention to detail and commitment to maintaining accurate documentation.
• Ability to work collaboratively with both office and field teams.

Preferred

• Experience supporting construction, engineering, infrastructure, manufacturing, or project-based operations.
• Familiarity with project scheduling, resource coordination, and project documentation.
• Experience reviewing project plans, drawings, or site layouts.
• Proficiency in Microsoft Excel and project management or scheduling software.
• Experience coordinating subcontractors, vendors, materials, or field operations.

Key Competencies

• Project coordination and organization.
• Schedule and resource management.
• Strong communication and collaboration.
• Documentation management and attention to detail.
• Problem-solving and adaptability.
• Time management and prioritization.
• Customer and stakeholder service.
• Ability to work independently while supporting cross-functional teams.