Project Coordinator (Mission Critical/Data Center)

WSP in the U.S.; Atlanta (GA); On-site; USD 39,950 - 48,216; Full time

Benefits offered by this job

Medical, dental, vision

Retirement savings

Paid sick leave

Paid vacation

Paid parental leave

Bereavement, voting, or naturalization

Other paid time off

Job summary

WSP USA is seeking a Project Coordinator to support project managers and teams across the full project lifecycle at multiple offices, including Atlanta, GA. You will handle administrative duties, maintain calendars, track invoices, assist with meetings and design reviews, and ensure compliance while coordinating with clients and subconsultants.

This role requires strong communication, organization, and proficiency with MS Office and cloud-based file sharing platforms to keep projects aligned and

Qualifications

• HS diploma or GED required.
• 5+ years in project coordination or related admin role.
• Ability to meet multiple deadlines and manage priorities.
• Excellent verbal and written communication and problem-solving skills.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with Bluebeam, Smartsheet and cloud file-sharing platforms is a plus.

Responsibilities

• Coordinate with project team during proposal processes to meet deadlines.
• Support project manager with internal communications and follow-up.
• Maintain project calendar and publish to the team.
• Assist in scheduling meetings, design reviews, and kick-offs.
• Review project financials and communicate issues to the team.
• Create and manage project Smartsheets and file storage.
• Track invoices and project payments.

Skills

Verbal and written communication

Deadline management

Problem solving

Education

High School Diploma or GED

Tools

MS Office

Bluebeam

Smartsheet

SharePoint

ShareFile

Newforma

Dropbox

Box

Job description

Project Coordinator

kW MCE is seeking a Project Coordinator for the following offices: Tempe, AZ; Atlanta, GA; Troy, NY; Herndon, VA; Milwaukee, WI. The role supports the Project Manager and project teams through administrative duties across the project lifecycle, proactively assisting the team to move projects forward, enhance communication, and facilitate integration with clients.

Responsibilities

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including deliverables, QC deadlines and publish to project team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc.
• Review project financial reports and communicate issues to project team.
• Create and maintain project Smart Sheets and document file storage.
• Track invoices and project payments.
• Review deliverables during project deadlines to assist the project manager.
• Ensure projects meet all internal compliance requirements.
• Receive, file, distribute, process, and track due dates for RFIs, submittals and responses.
• Support editing and formatting of specifications.
• Prepare materials required for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend project, department and team meetings, take notes and distribute notes internally and externally.
• Generate project financial management reports.
• Track scope changes and update project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Qualifications

• High School Diploma or GED (required).
• 5+ years of experience in project coordination or related administrative role.
• Deadline-oriented, able to track and meet multiple concurrent deadlines.
• Excellent verbal, written communication and problem-solving skills.
• Proficiency with MS Office applications (Word, Excel, Outlook, PowerPoint).
• Familiarity with Bluebeam, Smartsheet, and cloud-based file sharing platforms (SharePoint, ShareFile, Newforma, Dropbox, Box, etc.) is an advantage.
• Strong computer and typing skills.
• Self‑motivated and flexible, willing to take on new tasks and assist teams.
• Strong willingness to learn.

Benefits

WSP provides a comprehensive suite of benefits focused on health and financial stability. Coverage includes medical, dental, vision, disability, life; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for bereavement, voting, or naturalization proceedings.

Compensation: Expected hourly (all locations) $29.00‑$35.00.

WSP USA is an Equal Opportunity Employer. The selected candidate must be authorized to work in the United States.