Project Coordinator (Mission Critical/Data Center)

WSP in the U.S.; Herndon (VA); On-site; USD 39,950 - 48,216; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

Parental leave

Job summary

WSP USA in Herndon, VA seeks a Project Coordinator to support project managers and teams through the lifecycle, keeping schedules, QC deadlines, and deliverables on track. You will enhance communication with the team and client, manage documents, and assist with RFIs and submittals.

The role demands proactive organization, attention to compliance, and the ability to juggle multiple tasks while maintaining accuracy. Proficiency with MS Office and collaborative tools is expected.

Qualifications

• Experience coordinating multiple deadlines and deliverables.
• Strong written and verbal communication skills.
• Proficiency with MS Office applications (Word, Excel, PowerPoint).
• Familiarity with project document management tools is a plus.

Responsibilities

• Coordinate with project team to meet proposal deadlines and complete reviews.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar with deliverables and QC deadlines.
• Assist in scheduling internal team meetings and design reviews.
• Review project financial reports and communicate issues.
• Create and maintain project file storage and Smart Sheets.
• Track invoices and project payments.
• Assist in preparing materials for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend meetings and distribute notes with stakeholders.
• Generate project financial management reports and track scope changes.

Skills

Deadline-oriented

Verbal communication

Written communication

MS Office

Team coordination

Problem solving

Cloud file sharing

Education

High School Diploma or GED

Tools

Bluebeam

Smartsheet

SharePoint

ShareFile

Newforma

Dropbox

Box

Job description

Project Coordinator

kW MCE is seeking a Project Coordinator for the following locations: Tempe, AZ; Atlanta, GA; Troy, NY; Herndon, VA; Milwaukee, WI. The Project Coordinator will support the Project Manager and project teams with administrative duties throughout the project lifecycle, taking a proactive role to move the project forward and enhance communication with the team and Client.

Your Impact

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including deliverables, QC deadlines and publish to team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc.
• Assist in reviewing project financial reports and communicate issues to team.
• Create and maintain project Smart Sheets and document file storage.
• Track invoices and project payments.
• Review deliverables during project deadlines.
• Ensure projects meet all internal compliance requirements.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFIs, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend project, department and team meetings, take notes, and distribute notes internally and externally as required.
• Generate project financial management reports.
• Track scope changes and update project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Required Qualifications

• High School Diploma or GED.
• 5+ years of experience.
• Deadline-oriented, ability to track and maintain multiple concurrent deadlines.
• Excellent verbal and written communication and problem‑solving skills.
• Proficient with MS Office applications (Word, Excel, Outlook, PowerPoint).
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills.
• Self‑motivated and flexible, willing to learn.

Benefits

WSP provides a comprehensive suite of benefits focused on health and financial stability, including medical, dental, vision, disability and life coverage; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for bereavement, voting and naturalization proceedings.

Compensation

Expected hourly (all locations): $29.00‑$35.00.

Equal Opportunity Employer

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer: Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States.