Project Coordinator (Mission Critical/Data Center)

WSP in the U.S.; City of Troy (NY); On-site; USD 39,950 - 48,216; Full time

Job summary

WSP USA is seeking a Project Coordinator to support project managers and teams across multiple U.S. locations. The role focuses on administrative duties throughout the project lifecycle, advancing project progress and improving team communication with clients.

Responsibilities include coordinating proposals, maintaining calendars, scheduling meetings, reviewing financials, and managing project documents. Minimum 5+ years of experience and strong MS Office skills are required.

Qualifications

• High School Diploma or GED.
• 5+ years of experience.
• Deadline-oriented; able to track multiple deadlines.
• Excellent verbal and written communication and problem solving.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with Bluebeam is a plus.
• Familiarity with Smartsheet is a plus.
• Experience with cloud-based file sharing platforms (SharePoint, ShareFile, Newforma, Dropbox, Box, etc.) is a plus.
• Strong computer and typing skills.
• Self-motivated and flexible; eager to learn.

Responsibilities

• Coordinate with project team during proposals to meet deadlines and reviews.
• Support project manager with internal communications and follow-up.
• Maintain project calendar with deliverables and QC deadlines; publish to team.
• Assist in scheduling internal meetings, project kick-offs, design reviews, etc.
• Review project financial reports and communicate issues to team.
• Create and maintain project Smart Sheets and document storage.
• Track invoices and project payments.
• Review deliverables by deadlines and ensure compliance.

Skills

MS Office

Verbal & written communication

Problem solving

Time management

Education

High School Diploma or GED

Tools

Bluebeam

Smartsheet

SharePoint

ShareFile

Newforma

Dropbox

Box

Job description

Project Coordinator

kW MCE is seeking a Project Coordinator for the following locations: Tempe, AZ; Atlanta, GA; Troy, NY; Herndon, VA; Milwaukee, WI. The Project Coordinator will support the Project Manager and project teams with administrative duties throughout the project lifecycle, taking a proactive role to move the project forward and enhance communication with the team and Client.

Your Impact

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including deliverables, QC deadlines and publish to team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc.
• Assist in reviewing project financial reports and communicate issues to team.
• Create and maintain project Smart Sheets and document file storage.
• Track invoices and project payments.
• Review deliverables during project deadlines.
• Ensure projects meet all internal compliance requirements.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFIs, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend project, department and team meetings, take notes, and distribute notes internally and externally as required.
• Generate project financial management reports.
• Track scope changes and update project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Required Qualifications

• High School Diploma or GED.
• 5+ years of experience.
• Deadline-oriented, ability to track and maintain multiple concurrent deadlines.
• Excellent verbal and written communication and problem‑solving skills.
• Proficient with MS Office applications (Word, Excel, Outlook, PowerPoint).
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills.
• Self‑motivated and flexible, willing to learn.

Benefits

WSP provides a comprehensive suite of benefits focused on health and financial stability, including medical, dental, vision, disability and life coverage; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for bereavement, voting and naturalization proceedings.

Compensation

Expected hourly (all locations): $29.00‑$35.00.

Equal Opportunity Employer

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer: Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States.