Project Coordinator (Mission Critical/Data Center)

WSP in the U.S.; Tempe (AZ); On-site; USD 39,950 - 48,216; Full time

Job summary

WSP USA is seeking a Project Coordinator to support project managers and project teams across multiple locations, including Tempe, AZ. You will handle administrative duties throughout the project lifecycle, ensuring proactive communication and timely deliverables, while maintaining calendars, reviews, and documentation.

The role requires strong organizational skills, 5+ years experience, and proficiency with MS Office.

Qualifications

• High school diploma or GED required.
• 5+ years of project coordination experience.
• Ability to track and manage multiple deadlines.
• Excellent verbal and written communication skills.
• Proficient with MS Office applications (Word, Excel, Outlook, PowerPoint).
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Experience with cloud-based file sharing platforms such as SharePoint/ShareFile/Newforma/Dropbox/Box is an advantage.
• Strong computer and typing skills.
• Self-motivated and flexible, willing to learn.

Responsibilities

• Coordinate with project team during proposals to meet deadlines and complete reviews.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including deliverables and QC deadlines; publish to team.
• Assist in scheduling internal meetings, kick-offs, and design reviews.
• Review project financial reports and communicate issues to the team.
• Create and maintain project Smartsheets and document file storage.
• Track invoices and project payments.
• Review deliverables against deadlines and ensure compliance.
• Assist in RFIs, submittals and responses; organize documents.
• Edit and format specifications as needed.
• Prepare materials for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend meetings; take notes and distribute them.
• Generate project financial management reports.
• Track scope changes and update project budgets.
• Create and maintain project document storage in the standard directory.

Skills

5+ years of experience

Deadline management

Verbal and written communication

Problem solving

MS Office proficiency

Bluebeam knowledge

Smartsheet knowledge

Cloud-based file sharing

Typing skills

Self-motivated and flexible

Education

High School Diploma or GED

Tools

Bluebeam

Smartsheet

SharePoint

ShareFile

Newforma

Dropbox

Box

Job description

Project Coordinator

kW MCE is seeking a Project Coordinator for the following locations: Tempe, AZ; Atlanta, GA; Troy, NY; Herndon, VA; Milwaukee, WI. The Project Coordinator will support the Project Manager and project teams with administrative duties throughout the project lifecycle, taking a proactive role to move the project forward and enhance communication with the team and Client.

Your Impact

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including deliverables, QC deadlines and publish to team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc.
• Assist in reviewing project financial reports and communicate issues to team.
• Create and maintain project Smart Sheets and document file storage.
• Track invoices and project payments.
• Review deliverables during project deadlines.
• Ensure projects meet all internal compliance requirements.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFIs, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend project, department and team meetings, take notes, and distribute notes internally and externally as required.
• Generate project financial management reports.
• Track scope changes and update project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Required Qualifications

• High School Diploma or GED.
• 5+ years of experience.
• Deadline-oriented, ability to track and maintain multiple concurrent deadlines.
• Excellent verbal and written communication and problem‑solving skills.
• Proficient with MS Office applications (Word, Excel, Outlook, PowerPoint).
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills.
• Self‑motivated and flexible, willing to learn.

Benefits

WSP provides a comprehensive suite of benefits focused on health and financial stability, including medical, dental, vision, disability and life coverage; retirement savings; paid sick leave; paid vacation; paid parental leave; and paid time off for bereavement, voting and naturalization proceedings.

Compensation

Expected hourly (all locations): $29.00‑$35.00.

Equal Opportunity Employer

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer: Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States.