Project Support Coordinator

The Planet Group; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Planet Group is seeking an experienced Project Coordinator to support large, fast-paced engineering and construction projects by coordinating project documentation, communications, reporting, meetings, and administrative activities. This role suits professionals who thrive in a highly organized environment and enjoy cross-functional teamwork.

This contract-to-hire opportunity offers long-term growth potential.

Qualifications

• Bachelor's degree with 8+ years of related experience; OR Associate with 10+ years of related experience; OR High School Diploma/GED with 11+ years of related experience.

Responsibilities

• Coordinate communication between project teams, vendors, suppliers, and clients.
• Prepare meeting agendas, meeting minutes, presentations, reports, and project documentation.
• Manage project setup activities and maintain project records and documentation.
• Monitor project schedules, milestones, deadlines, and action items.
• Coordinate onsite and offsite project meetings, stakeholder meetings, training sessions, and project reviews.
• Maintain project training records and ensure compliance with project requirements.
• Obtain required document approvals and maintain both electronic and paper filing systems.
• Review invoices, expense reports, trip tickets, and project billing documentation for accuracy and compliance.
• Coordinate IT resources and office support for project personnel.
• Assist with project cost forecasts, monthly progress reports, AR follow-up, and unbilled project issues.
• Support preparation of client contracts and subcontract agreements.
• Assist with project closeout documentation and administrative activities.
• Generate project reports, including PPS reports.
• Develop and maintain project procedures and support continuous process improvements.
• Perform additional project coordination duties as assigned while ensuring compliance with company policies and standards.

Skills

Project coordination

Documentation management

Meeting facilitation

Cross-functional collaboration

Microsoft Office Suite

Reporting

Education

Bachelor's degree with 8+ years

Associate degree with 10+ years

High School Diploma/GED with 11+ years

Job description

We're seeking an experienced Project Coordinator to support large, fast-paced engineering and construction projects by coordinating project documentation, communications, reporting, meetings, and administrative activities. This role is ideal for professionals who thrive in a highly organized environment, enjoy working with cross-functional teams, and have strong project coordination and reporting experience.

This is a contract-to-hire opportunity with long-term growth potential.

Key Responsibilities

• Coordinate communication between project teams, vendors, suppliers, and clients.
• Prepare meeting agendas, meeting minutes, presentations, reports, and project documentation.
• Manage project setup activities and maintain project records and documentation.
• Monitor project schedules, milestones, deadlines, and action items.
• Coordinate onsite and offsite project meetings, stakeholder meetings, training sessions, and project reviews.
• Maintain project training records and ensure compliance with project requirements.
• Obtain required document approvals and maintain both electronic and paper filing systems.
• Review invoices, expense reports, trip tickets, and project billing documentation for accuracy and compliance.
• Coordinate IT resources and office support for project personnel.
• Assist with project cost forecasts, monthly progress reports, AR follow-up, and unbilled project issues.
• Support preparation of client contracts and subcontract agreements.
• Assist with project closeout documentation and administrative activities.
• Generate project reports, including PPS reports.
• Develop and maintain project procedures and support continuous process improvements.
• Perform additional project coordination duties as assigned while ensuring compliance with company policies and standards.

Qualifications

Education & Experience

• Bachelor's degree with 8+ years of related experience; OR
• Associate degree with 10+ years of related experience; OR
• High School Diploma/GED with 11+ years of related experience.

Required Skills

• Strong project coordination or project administration experience.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Access.
• Excellent organizational, communication, and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Ability to work independently while supporting multiple project priorities.
• Experience coordinating documentation, meetings, schedules, reporting, and project records.
• Comfortable interacting with stakeholders at all organizational levels.