Project Coordinator II

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 28,000 - 40,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a Project Coordinator II for an onsite role in Boston, MA. The position involves coordinating faculty recruitment, onboarding, and promotions within a large academic medical organization, with data reporting and cross-team collaboration.

The role requires 3+ years in healthcare administration or related fields, strong organizational and communication skills, and proficiency with Microsoft Office and scheduling tools.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3+ years of experience in healthcare administration, faculty affairs, project management, or a closely related area.
• Strong organizational, communication, analytical, and interpersonal skills.
• Ability to independently manage multiple priorities, deadlines, and sensitive information.
• Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies.
• Strong reporting and presentation skills for varied audiences.
• Academic medicine, healthcare, or higher education experience preferred.
• Particularly strong fit for candidates offering a combination of recruitment coordination, executive/administrative support, and project/data experience.

Responsibilities

• Coordinate faculty recruitment and onboarding, including candidate communications, interviews/visits, offer-letter review, visa coordination, and tracking.
• Manage faculty appointments and promotions, including dossiers, CVs, supporting materials, timelines, and appointment documentation.
• Lead department and leadership-sponsored projects from planning through implementation.
• Prepare meeting agendas and minutes and track decisions, deliverables, and action items through completion.
• Provide project and administrative support to senior departmental leadership and provide office coverage as needed.
• Maintain and analyze faculty and project data and develop dashboards, reports, executive summaries, and presentations.
• Identify project risks, monitor progress, and recommend process improvements.
• Coordinate effectively across clinical, research, education, and administrative teams.

Skills

Organizational skills

Communication

Analytical skills

Interpersonal skills

MS Office

Outlook

Scheduling systems

Administrative technologies

Reporting

Presentation skills

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

This Project Coordinator II position pays $25/hour for 40 hours per week, Monday through Friday from 8:30 AM to 5:00 PM, onsite in Boston, MA.

The role is within a large academic medical/higher education organization and is expected to start in early November, run through January 29, with likely extension.

Key Responsibilities

• Coordinate faculty recruitment and onboarding, including candidate communications, interviews/visits, offer-letter review, visa coordination, and tracking.
• Manage faculty appointments and promotions, including dossiers, CVs, supporting materials, timelines, and appointment documentation.
• Lead department and leadership-sponsored projects from planning through implementation.
• Prepare meeting agendas and minutes and track decisions, deliverables, and action items through completion.
• Provide project and administrative support to senior departmental leadership and provide office coverage as needed.
• Maintain and analyze faculty and project data and develop dashboards, reports, executive summaries, and presentations.
• Identify project risks, monitor progress, and recommend process improvements.
• Coordinate effectively across clinical, research, education, and administrative teams.

Candidate Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3+ years of experience in healthcare administration, faculty affairs, project management, or a closely related area.
• Strong organizational, communication, analytical, and interpersonal skills.
• Ability to independently manage multiple priorities, deadlines, and sensitive information.
• Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies.
• Strong reporting and presentation skills for varied audiences.
• Academic medicine, healthcare, or higher education experience preferred.
• Particularly strong fit for candidates offering a combination of recruitment coordination, executive/administrative support, and project/data experience.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.