Academic Medicine Project Coordinator II (Onsite Boston)

Beacon Hill Staffing Group; Boston (MA); On-site; USD 28,000 - 40,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a Project Coordinator II for an onsite role in Boston, MA. The position involves coordinating faculty recruitment, onboarding, and promotions within a large academic medical organization, with data reporting and cross-team collaboration.

The role requires 3+ years in healthcare administration or related fields, strong organizational and communication skills, and proficiency with Microsoft Office and scheduling tools.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3+ years of experience in healthcare administration, faculty affairs, project management, or a closely related area.
• Strong organizational, communication, analytical, and interpersonal skills.
• Ability to independently manage multiple priorities, deadlines, and sensitive information.
• Proficiency with Microsoft Office, Outlook, scheduling systems, and administrative technologies.
• Strong reporting and presentation skills for varied audiences.
• Academic medicine, healthcare, or higher education experience preferred.
• Particularly strong fit for candidates offering a combination of recruitment coordination, executive/administrative support, and project/data experience.

Responsibilities

• Coordinate faculty recruitment and onboarding, including candidate communications, interviews/visits, offer-letter review, visa coordination, and tracking.
• Manage faculty appointments and promotions, including dossiers, CVs, supporting materials, timelines, and appointment documentation.
• Lead department and leadership-sponsored projects from planning through implementation.
• Prepare meeting agendas and minutes and track decisions, deliverables, and action items through completion.
• Provide project and administrative support to senior departmental leadership and provide office coverage as needed.
• Maintain and analyze faculty and project data and develop dashboards, reports, executive summaries, and presentations.
• Identify project risks, monitor progress, and recommend process improvements.
• Coordinate effectively across clinical, research, education, and administrative teams.

Skills

Organizational skills

Communication

Analytical skills

Interpersonal skills

MS Office

Outlook

Scheduling systems

Administrative technologies

Reporting

Presentation skills

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Beacon Hill Staffing Group is seeking a Project Coordinator II for an onsite role in Boston, MA. The position involves coordinating faculty recruitment, onboarding, and promotions within a large academic medical organization, with data reporting and cross-team collaboration.

The role requires 3+ years in healthcare administration or related fields, strong organizational and communication skills, and proficiency with Microsoft Office and scheduling tools.