Project Manager

Beacon Hill Staffing Group, LLC; San Francisco (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

Beacon Hill Staffing Group in San Francisco is seeking a highly organized Project Manager to support the Head of Real Estate across our growing global office portfolio. This on-site role focuses on project coordination and cross-functional execution, with a 40-hour workweek and an open-ended engagement.

You will manage concurrent office buildouts, lease renewals, budgets, and vendor communications, while preparing status reports for senior leadership and ensuring confidential handling of

Qualifications

• Excellent organizational skills with ability to manage multiple workstreams.
• Clear written and verbal communication for executives.
• Experience coordinating with architects, vendors, and internal teams.
• Familiarity with real estate budgets or procurement concepts is a plus.
• Proficient in Excel or Google Sheets and building trackers.

Responsibilities

• Coordinate concurrent office buildouts, moves, restacks, and lease renewals, tracking milestones, budgets, and open items to on-time, on-budget delivery
• Build and maintain trackers for capex, project budget variances, and key lease dates
• Manage communications and workflows across architects, contractors, brokers, and internal stakeholders
• Support Real Estate budgeting and procurement, including routing invoices and tracking vendor payments and monthly rent obligations with Finance and Legal
• Communicate construction impacts, office openings, and workspace changes to employees with the Workplace team
• Prepare status reports, portfolio updates, and briefing materials for the Head of Real Estate and senior leadership
• Support site selection, including test fits, market tours, and RFP coordination
• Manage the executive's inbox, flag time-sensitive items, and set priorities while maintaining strict confidentiality

Skills

Project coordination

Cross-functional collaboration

Budgeting

Vendor management

Excel

Asana

Google Sheets

Discretion & confidentiality

Tools

Asana

Excel

Google Sheets

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking a highly organized Project Manager to support the Head of Real Estate across our growing global office portfolio, while also supporting a fast-moving executive who travels frequently. Focus is on project coordination and cross-functional execution.

40 hours per week, M-F onsiteOpen-ended engagement.

Key Responsibilities

• Coordinate concurrent office buildouts, moves, restacks, and lease renewals, tracking milestones, budgets, and open items to on-time, on-budget delivery
• Build and maintain trackers for capex, project budget variances, and key lease dates (expirations, options, break clauses, rent escalations)
• Manage communications and workflows across architects, contractors, brokers, and internal stakeholders in Finance, IT, Security, Workplace, and HR
• Support Real Estate budgeting and procurement, including routing invoices and tracking vendor payments and monthly rent obligations with Finance and Legal
• Communicate construction impacts, office openings, and workspace changes to employees with the Workplace team
• Prepare status reports, portfolio updates, and briefing materials for the Head of Real Estate and senior leadership
• Support site selection, including test fits, market tours, and RFP coordination
• Manage the executive's inbox, flag time-sensitive items, and set priorities while maintaining strict confidentiality

Required Skills

• Exceptionally organized, with strong follow-through across many simultaneous workstreams
• Clear written and verbal communication, able to summarize complex status for operational teams and executives
• Comfortable coordinating with external vendors and internal stakeholders across functions
• Familiar with commercial real estate terms, processes, or budgeting concepts, or quick to learn
• Proficient in Excel or Google Sheets, with experience building trackers, dashboards, or portfolio reports
• Experience with project management tools such as Asana, or quick to learn; comfortable using AI tools to automate repetitive work
• Trustworthy, discreet, adaptable, and proactive
• Comfortable with Google Workspace and macOS

Nice to Have

• 5+ years in project coordination, corporate real estate, workplace operations, or executive support
• Experience with procurement platforms such as Zip
• Experience supporting frequent travelers

Based in San Francisco.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and the specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)