Search Administrator

Beacon Hill Staffing Group; Boston (MA); Hybrid; USD 81,000 - 99,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group in Boston is seeking a Search Administrator to coordinate executive-level searches and support senior team members throughout the search process. The role manages complex scheduling, interview calendars, travel logistics, and prepares search materials, with a strong emphasis on professional candidate and client communications.

The ideal candidates have 5+ years of administrative, project coordination, or executive support experience, proficiency with Microsoft Office,

Qualifications

• 5+ years of administrative, project coordination, or executive support experience.
• Exceptional attention to detail and polished communication skills.
• Experience coordinating executive searches and calendars.

Responsibilities

• Coordinate multiple executive searches and keep timelines, meetings, and deliverables organized.
• Manage complex interview scheduling and calendars across multiple stakeholders.
• Communicate directly with senior-level candidates and clients with a highly professional experience.
• Coordinate occasional candidate travel and related logistics.
• Prepare, edit, and proofread search documents, correspondence, and presentations.
• Create materials to support business development efforts; shift across projects.

Skills

Administrative support

Project coordination

Executive support

Attention to detail

Strong communication

Education

Degree: Preferred

Tools

Microsoft Office

Zoom

CRM platforms

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Search Administrator to $90K - Hybrid & Excellent Benefits!

Our client, a boutique executive search firm, is seeking a Search Administrator to help coordinate executive-level searches and support senior team members throughout the search process. This role will manage complex scheduling, candidate and client communication, search materials, and day-to-day project logistics. The ideal candidate has 5+ years of administrative, project coordination, or executive support experience and brings exceptional attention to detail, polished communication skills, and a collaborative approach.

Position Details

• Location: Boston, MA
• Work Model: Hybrid
• Degree: Preferred

Responsibilities include coordinating multiple executive searches and keeping timelines, meetings, and deliverables organized; managing complex interview scheduling and calendars across multiple stakeholders; communicating directly with senior-level candidates and clients while providing a highly professional experience; coordinating occasional candidate travel and related logistics; preparing, editing, and proofreading search documents, correspondence, and presentations; creating materials to support business development efforts; shifting across projects and team members based on workload and priorities.

The ideal candidate possesses 5+ years of administrative, project coordination, or executive support experience in a professional environment; exceptional organization and attention to detail with the ability to manage numerous moving pieces simultaneously; polished written and verbal communication skills and confidence interacting with senior executives; a proactive, team-oriented approach with strong ownership and sound judgment; ability to remain composed and professional when navigating demanding or time-sensitive situations; proficiency with Microsoft Office, Zoom, and CRM platforms.

Enjoy excellent benefits, a flexible hybrid schedule, and the opportunity to join a collaborative, close-knit team!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• medical
• dental
• vision
• and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)