Program Coordinator

Beacon Hill Staffing Group, LLC; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group in Chicago is seeking a Program Coordinator to oversee member-focused initiatives and events. You will coordinate programs, webinars, and meetings, ensuring alignment with organizational goals and strong partner relationships.

The role requires 2+ years in program coordination or related field, excellent communication, and the ability to manage multiple deadlines. The company offers a collaborative environment and opportunities to contribute to shared success.

Qualifications

• 2+ years in program coordination or related field.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication.
• Detail-oriented with accuracy in execution.
• Experience with CRM or association management systems is a plus.
• Ability to collaborate with cross-functional teams and volunteers.

Responsibilities

• Serve as a central point of coordination for programs, initiatives, and member-facing activities
• Plan, schedule, and execute programs including events, webinars, committee meetings, and educational offerings
• Collaborate with internal teams and volunteer leaders to ensure successful program delivery and alignment with organizational goals
• Manage program timelines, materials, communications, and logistics from planning through completion
• Maintain strong relationships with members, sponsors, speakers, and external partners
• Track program participation, engagement, and feedback; prepare reports and recommend improvements
• Support marketing efforts by coordinating program-related content, email communications, and website updates
• Assist with budget tracking, vendor coordination, and invoice processing for programs and events
• Provide administrative support for committees, including scheduling meetings, preparing agendas, and taking notes
• Ensure a high level of member satisfaction by responding to inquiries and providing timely, professional communication
• Identify opportunities to enhance programming and increase member engagement

Skills

Program coordination

Association management

Event planning

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

CRM systems

Job description

Responsibilities

• Serve as a central point of coordination for programs, initiatives, and member-facing activities
• Plan, schedule, and execute programs including events, webinars, committee meetings, and educational offerings
• Collaborate with internal teams and volunteer leaders to ensure successful program delivery and alignment with organizational goals
• Manage program timelines, materials, communications, and logistics from planning through completion
• Maintain strong relationships with members, sponsors, speakers, and external partners
• Track program participation, engagement, and feedback; prepare reports and recommend improvements
• Support marketing efforts by coordinating program-related content, email communications, and website updates
• Assist with budget tracking, vendor coordination, and invoice processing for programs and events
• Provide administrative support for committees, including scheduling meetings, preparing agendas, and taking notes
• Ensure a high level of member satisfaction by responding to inquiries and providing timely, professional communication
• Identify opportunities to enhance programming and increase member engagement

Requirements

• 2+ years of experience in program coordination, association management, event planning, or related field
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High attention to detail and ability to execute tasks accurately
• Proficiency in Microsoft Office Suite; experience with CRM or association management systems is a plus
• Ability to work collaboratively with cross-functional teams and volunteer leadership
• Experience coordinating virtual and/or in-person events preferred
• Strong customer service mindset with a focus on member experience
• Bachelor's degree preferred or equivalent work experience

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.Beacon Hill.

Employing the Future (TM)

Benefits Information

• medical, dental, vision, and federal and state leave programs

Upon successfully being hired, details will be provided related to our benefit offerings.