Project Success Coordinator

Simera; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Simera is seeking a highly organized Project Assistant to provide administrative and operational support across the project lifecycle. The role involves coordinating tasks, maintaining documentation, tracking deadlines, and supporting project teams to keep activities on schedule.

You will schedule meetings, prepare agendas and reports, update trackers and databases, and communicate updates between team members and stakeholders.

Qualifications

• Previous experience supporting projects, administration or operations.
• Experience coordinating documentation, schedules, tasks and follow-ups.
• Experience using project management or collaboration tools.
• Ability to manage multiple deadlines and priorities simultaneously.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate with remote teams.

Responsibilities

• Provide administrative and operational support to project managers and project teams.
• Assist with project planning, scheduling, and coordination of daily activities.
• Track project tasks, deadlines, milestones, and deliverables.
• Follow up with team members to ensure assigned tasks are completed on time.
• Schedule and coordinate project meetings, calls, and appointments.
• Prepare meeting agendas, notes, reports, presentations, and other project documents.
• Maintain organized and up-to-date project files, records, and documentation.
• Update project trackers, spreadsheets, databases, and project management systems.
• Communicate project updates, requests, and information between team members and stakeholders.
• Assist with collecting, organizing, and analyzing project information.
• Monitor pending tasks and help identify potential delays or issues.
• Escalate project concerns or issues to the appropriate project manager or team lead.
• Support project-related research, data collection, and administrative activities.
• Assist with coordinating resources, materials, and other project requirements.
• Help ensure project processes and documentation are followed consistently.

Skills

Excellent communication

Organizational skills

Attention to detail

Task management

Multitasking

Problem solving

Stakeholder coordination

Independent work

Adaptability

English proficiency

Tools

Google Workspace

Microsoft Office

Project management tools

Spreadsheets

Databases

Communication platforms

Job description

Simera is seeking a highly organized Project Assistant to provide administrative and operational support across the project lifecycle. The role involves coordinating tasks, maintaining documentation, tracking deadlines, and supporting project teams to keep activities on schedule.

You will schedule meetings, prepare agendas and reports, update trackers and databases, and communicate updates between team members and stakeholders.