Project Coordinator - Cross-Functional Ops & Sales

Benshaw Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Vision, and Dental

401(k) with employer match

Paid time off

Job summary

Benshaw Inc. is seeking a detail-oriented Project Coordinator to support Project Management and Sales teams with administrative and coordination tasks across engineering and manufacturing projects.

You will manage documentation, timelines, and internal communications, acting as a liaison among Project Management, Sales, Engineering, Operations, and customers. Ideal candidates have 2+ years in a technical or manufacturing setting, strong organization and communication skills, and proficiency with

Qualifications

• 2+ years of experience in project coordination, administrative support, sales support, or operations in a technical or manufacturing environment.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience working with ERP/CRM systems and project tracking tools.

Responsibilities

• Provide administrative and coordination support to Project Managers and Sales teams across multiple concurrent projects.
• Assist with project kickoff preparation, documentation, and internal communication.
• Maintain accurate project records, schedules, and documentation within ERP, CRM, and project management systems.
• Track key milestones, deliverables, and deadlines, escalating risks or delays as needed.
• Support Sales with order processing, contract documentation, and customer communications.
• Assist with proposal documentation, pricing coordination, and customer correspondence.
• Ensure accuracy of project handoff from Sales to Project Management.
• Coordinate with Engineering, Operations, Supply Chain, and Finance to ensure alignment on project requirements and timelines.
• Schedule meetings, prepare agendas, and document action items.
• Support internal and external stakeholder communication throughout the project lifecycle.
• Prepare project status reports, dashboards, and documentation for leadership and stakeholders.
• Identify opportunities to improve project coordination, documentation, and administrative processes.
• Support continuous improvement initiatives within Project Management and Sales operations.

Skills

Project coordination

Communication

Organization

Time management

MS Office proficiency

Education

Associate’s or Bachelor’s degree in Business, Project Management, Engineering, or related field

Tools

ERP/CRM systems

Project tracking tools

Job description

Benshaw Inc. is seeking a detail-oriented Project Coordinator to support Project Management and Sales teams with administrative and coordination tasks across engineering and manufacturing projects.

You will manage documentation, timelines, and internal communications, acting as a liaison among Project Management, Sales, Engineering, Operations, and customers. Ideal candidates have 2+ years in a technical or manufacturing setting, strong organization and communication skills, and proficiency with