Project Coordinator (Backoffice)

Pitco Engineering; Dayton (TN); Hybrid; USD 42,000 - 65,000; Full time

Job summary

PITCO Engineering is seeking a detail-oriented Project Coordinator (Backoffice) to support our growing team. This role serves as a key link between Sales, Project Management, and Vendors—ensuring clear communication, timely scheduling, and accurate documentation.

This dynamic position requires excellent organizational skills, the ability to manage multiple priorities, and strong collaboration with internal teams and external partners. US work eligibility is required.

Qualifications

• Associate degree or equivalent work experience.
• Strong proficiency with MS Office (Excel, Word, Outlook, PowerPoint).
• Excellent organizational and communication skills.
• Ability to coordinate schedules across teams and external partners.

Responsibilities

• Support Project Management and Sales with documentation, reporting, and coordination tasks.
• Manage vendor communication and maintain vendor records.
• Schedule and coordinate travel, meetings, and trade-show logistics.
• Track project timelines, deliverables, and updates with project managers.
• Assist with proposals, contracts, and purchase orders as needed.
• Maintain project files and ensure information is accurate, organized, and accessible.
• Provide general back-office administrative support to leadership and project teams.

Skills

Organizational skills

Multitasking

Communication

Coordination across teams

Education

Associate degree in Business Administration or related field

Tools

MS Office

MS Project

SharePoint

Job description

The Role

We're seeking a detail-oriented Project Coordinator (Backoffice) to support our growing team. This role serves as a critical link between Sales, Project Management, and Vendors — ensuring smooth communication, timely scheduling, and accurate documentation. The Project Coordinator also arranges travel, meetings, and trade-show attendance.

This is a dynamic role that requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with both internal teams and external partners.

What you'll do:

• Support Project Management and Sales with documentation, reporting, and coordination tasks
• Manage vendor communication and maintain vendor records
• Schedule and coordinate travel, meetings, and trade-show logistics
• Track project timelines, deliverables, and updates with project managers
• Assist with proposals, contracts, and purchase orders as needed
• Maintain project files and ensure information is accurate, organized, and accessible
• Provide general back-office administrative support to leadership and project teams

Requirements

• Associate degree in Business Administration, Project Management, or related field; or equivalent work experience
• Strong proficiency with MS Office (Excel, Word, Outlook, PowerPoint)
• Excellent organizational, multitasking, and communication skills
• Ability to coordinate schedules across teams and with external partners
• Must pass drug screening and background check
• Must be eligible to work in the U.S. (no visa sponsorship available)
• Preferred: experience with MS Project, SharePoint, or similar tools
• Preferred: prior experience supporting engineering, automation, or industrial projects; CRM/ERP familiarity; trade-show coordination

About PITCO Engineering

PITCO Engineering is an industrial automation engineering firm on one mission: make automation work for every manufacturer — not just the largest. We design, build, deploy, and optimize automation for some of the biggest manufacturers in the industry, and put that decade of experience in reach of system integrators and the small and mid-sized manufacturers the industry has left behind.

Our vision is to get 10,000 manufacturers standardized — ready to compete with the giants and help rebuild the industrial base. We work in the only order that compounds: get the process right, standardize the result, then make it repeatable through Start with Standard and our AEOS platform.

How we work is held to six values — integrity, accountability, transparency, discipline, alignment, and results. No exceptions.